"Program Assistant"

Position Summary

Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Pediatrics at the Robert Wood Johnson Medical School.

Under direction, the Program Assistant provides programmatic administrative support for the Department of Pediatrics Chair's office. The Program Assistants provides assistance with program activities for the University's mission. Serves as liaison with various units and administrative offices throughout the University.

Among the key duties of this position are the following:

• Under the direction of Department Leadership, assists with program activities in accordance with the University's missions of education, clinical care, research, and service.
• Assists with the preparation and/or compiles data for special reports, monthly reports, program evaluations, and other related reports within prescribed guidelines.
• Provides scheduling support for the pediatric appointments and promotions committee meetings.
• Supports volunteer faculty appointments and promotion administrative activities, handles correspondence for paid faculty appointments, and assists in preparing evaluation and promotion packages for review by the Chair and Program Administrator.
• Assists in the administrative activities involving the pediatric on call procedures and submission.
• Assists departmental timekeeping in Peoplesoft. Ensures accurate weekly additions of timesheets into PeopleSoft and on call payroll activities, including maintaining accurate days remaining report logs.

Minimum Education and Experience

• Bachelor's Degree in Business Administration, Social Science or a related discipline, plus two (2) years of related experience in a business office, government agency or university setting required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift 25 lbs.
• Work Environment: Office environment. Moderate Noise.