"Program & Communications Assistant"

Program & Communications Assistant

Company: Dartmouth College

Job Location: Hanover, NH Visual Arts Center, Room 303

Category: Arts and Museum Administration

Type: Full-Time

Posting date 11/13/2025

Open Until Filled Yes

Position Number 1128721

Hiring Range Minimum $20.00

Hiring Range Maximum $25.00

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule Monday through Friday 9:00am - 5:00pm.

Remote Work Eligibility? Onsite only

Is this a term position? No

Is this a grant funded position? No

Position Purpose

To coordinate and perform a wide variety of department/exhibition program activities that will increase efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department.

Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Experience

• Two plus years of office experience in a related field, with some autonomy

Skills & Knowledge

• In-depth knowledge of office procedures
• Strong organizational skills, and time management
• Proficient with computer applications including Adobe Creative Suite
• Ability to handle communications for international artists in a confidential and professional manner
• Strong interpersonal skills, professional poise

Preferred Qualifications

• Management experience
• Prior experience with Dartmouth systems and procedures

Department Contact for Recruitment Inquiries Kelly Thompson

Department Contact Phone Number 603-646-2285

Department Contact for Cover Letter and Title Kelly Thompson, Department Administrator

Department Contact's Phone Number 603-646-2285

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link https://searchjobs.dartmouth.edu/postings/83868

Description

General Office Support

• Coordinates a variety of activities to support department and program functions.
• Updates and maintains department website within website template and departmental guidelines.
• Oversees the hiring and scheduling of student gallery attendants and models.
• Assists with monitoring and ordering department supplies.
• Assists with coordinating prospective student tours with the SART interns.
• Assists the Chair with Admissions Portfolio Reviews
• Assists and arranges shipping for more than twenty shipments per year for the Exhibition Program.
• Manages the Artist-in-Residence apartment.
• Assists Exhibitions Director and Department Administrator with required paperwork and materials for the Artist-in-Residence.
• Assists with the production of 4 - 6 catalogs per year for the Exhibition Program.

Percentage Of Time 40%

Communications

• Manages the Studio Art Department general email account.
• Maintains the alumni list.
• Responsible for writing press releases for the Exhibition Program.
• In the absence of the department/program administrator, records minutes, and prepares documents for Chair review and distribution.
• Assists with promotion and outreach to the Dartmouth community for each Artist-in-Residence.
• Creates and distributes the Studio Art faculty newsletter each term.
• Maintains cognizance of working within a diverse community and enhancing diversity and acts professionally with all communications.

Percentage Of Time 25%

Event Planning

• Assists with the organization of events in the department including, coordination of catering, reserving space, and set up/break down of department events as needed.
• Provides support to exhibit installation and deinstallation.

Percentage Of Time 20%

Schedule Coordination

• Manages complex projects requiring two to three years advanced planning for 15 -20 annual exhibitions in multiple galleries.
• Coordinates itineraries and orients each new artist-in-residence.
• Assists with additional events and programming as needed.

Percentage Of Time 10%

Information Management

• Maintains computerized archival files on all artists-in-residence, exhibitions, mailing lists and publicity for the Exhibition Program.

Percentage Of Time 5%

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned.

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