"Program Coordinator for SGA and RSOs"

Job Description

Reporting to the Advisor to the Student Government Association in the Office of Student Involvement, the Coordinator provides administrative and logistical support to the student government association and to recognized student organizations. This support includes budgets and financial support, communication, and administrative support for programs and services. This role also provides technical support through the student engagement platform, CampusGroups (myHC).

Major Areas of Responsibility

Budgets and Fiscal Support

• Support SGA advisor and RSO event planners (Office of Student Involvement/Campus Recreation) on management and usage of revenue from the student activities fee
• Serve as point of contact for SGA treasurer and RSO treasurers related to budget usage and provide training and oversight of the reconciling purchases for procurement card purchases
• Update and prepare SGA and RSO budget reports for monthly reconciliation
• Process and maintain updated paperwork related to purchases, fundraising and use of restricted funds, and travel for SGA and RSOs
• Assist SGA and RSO's with event ticketing process through myHC, including partnering with Administration and Finance for funds transfer and account reconciliation fund transfer from electronic funds collection system
• Liaise with departments receiving grant budgets from the student activities fee on allocations, expenditures and requests for funds on an annual basis
• Coordinate vendor services and payments as assigned

Communication

• Receive and answer phone calls and emails with high quality customer service
• Support of maintenance of SGA and RSO pages on myHC
• Delegate access to SGA and RSO email accounts as appropriate
• Support SGA campus-wide communications and marketing for programs, including updating events on the myHC calendar
• Maintain updated and accurate documents for RSOs, as well as provide organizational support during the annual recognition process
• Maintain updated and accurate membership rosters for SGA and RSOs on myHC, including providing administrative support for RSO census day on a semesterly basis
• Provide administrative support for the maintenance of the RSO Manual to reflect College and departmental policies

Administrative Support for Programs and Services

• As assigned, provide administrative support for SGA: Weekly meetings, annual programming weeks, RSO recognition and re-recognition processes, fall and spring elections and class council events
• As assigned, provide administrative support for RSOs: Fall and spring e-board trainings, RSO advisor on-boarding and training, annual involvement fair, senior formals and traditions, and annual leadership awards among other events as assigned
• As assigned, provide administrative support for space reservations: RSO meeting spaces, rehearsal space and event spaces
• Coordinate SGA Shuttle program, including shopping and Worcester transportation services by reserving transportation, ride issue resolution, tracking ridership utilization, marketing for shuttle schedule, in coordination with the Office of Transportation and approved transportation vendors
• Coordinate SGA Readership Services and contract renewal for the New York Times and Wall Street Journal
• Provide administrative support to departmental staff on managing the RSO offices and storage
• As needed, attend and implement large campus-wide SGA/RSO events

Qualifications

• High school degree required. Associates degree preferred.
• Administrative experience working in the field of Higher Education is preferred.
• Strong project management skills, ability to work independently and in a team, and have strong interpersonal and communication skills.
• Excellent customer service and appropriate communication skills are needed in order to provide a welcoming and professional environment for students and campus community
• Displays proficiency using standard office equipment and Google suite applications including Docs, Sheets, Slides

Salary: The Program Coordinator position offers an hourly range of $19.00-$21.50, commensurate with experience.

Weekly Hours: 35

Application Instructions

For all administrative and academic positions, please upload a current resume and cover letter. In your cover letter, please reflect on how your professional and personal values align with the Mission of the College.

For all other positions, resume and cover letters are optional, but your most up-to-date work experience and educational background are required.

Applications will be accepted until the position is filled. However, priority consideration will be given to applications submitted within 30 days of the posting date.

Additional Information

To review our generous benefits options, please review our detailed information here or check out our Benefits at a Glance.

The College also provides reasonable accommodations to qualified individuals with disabilities during the hiring process in compliance with law. Please contact Human Resources for questions or to request an accommodation via email at hr@holycross.edu, or by calling 508-793-3391.

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity in the workplace.