Program Coordinator - School of Public Health

Scheduled Hours

37.5

Position Summary

The Healthier Futures Lab in the School of Public Health is seeking a Program Coordinator to serve as the primary operational partner to the lab's director, Dr. Salma Abdalla. The lab conducts externally funded research on the macrosocial forces that shape health outcomes, population mental health, and public health metascience. The Program Coordinator will manage the day-to-day operations of the lab, including scheduling, team coordination, content production, grant administration, research support, and event planning. This role requires a high degree of independence, proactive judgment, and comfort with using technology tools to improve operational efficiency.

Job Description

Primary Duties & Responsibilities:

Grant and Research Operations

• Manage the full grant lifecycle across multiple concurrent awards and funders, including tracking deadlines, support the submission or grants, preparing progress reports, and coordinating renewals and no-cost extensions.
• Submit and track expenses, reimbursements, and procurement.
• Coordinate IRB processes.
• Support manuscript preparation and submission.
• Assist with literature reviews and evidence synthesis as needed.

Schedule, Communications, and Travel Management

• Serve as the primary calendar manager and scheduling strategist, including protecting focused work time and ensuring meeting preparation materials are ready.
• Draft and send communications to funders, collaborators, and institutional partners as needed.
• Coordinate travel logistics including booking, reimbursements, visa applications, and itinerary management.

Team and Project Support

• Build and maintain a project management system to track deliverables, deadlines, and accountability across the research team.
• Run regular check-ins and keep projects on schedule.
• Manage onboarding and offboarding for lab personnel.

Content Production and Events

• Support production of a podcast and two Substack newsletters, including scheduling guests, coordinating recordings, light editing, drafting show notes, formatting posts, and tracking audience metrics.
• Prepare and update slide decks and presentations for talks, funder meetings, and conferences.
• Support the planning of events.

Perform other duties as assigned to support the lab's research, communications, and operational needs.

Applicant Special Instructions:

In addition to a resume, please submit a cover letter (one page maximum) that addresses the following two questions: (1) Describe a time you built or improved a system that made a team or leader more effective. What was the problem, what did you do, and what was the result? (2) How do you currently use AI tools in your work? Give a specific example.

Working Conditions:

Job Location/Working Conditions
This position is fully in-person, working in a typical office environment. We believe an in-person environment fosters the best collaboration and operational support for our team.
Ability to move to on and off-campus locations.

Physical Effort
Typically sitting at a desk or table.
Repetitive wrist, hand or finger movement.

Equipment
Office equipment.

Required Qualifications

Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Work Experience: Relevant Experience (3 Years)

Required Qualifications:

• Bachelor's degree with three years of relevant experience. Prior public health experience is not required.
• Demonstrated experience managing complex operations, multiple concurrent projects, or a senior leader's workflow in a fast-paced environment.
• Demonstrated track record of building and maintaining organizational systems (project trackers, calendars, workflows) that improve team effectiveness.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence.
• Active, fluent use of AI tools to improve productivity.
• Strong judgment and discretion in handling sensitive information related to grants, personnel, and institutional relationships.
• Proficiency in Microsoft Office, Google Workspace, and comfort learning new software tools.

Preferred Qualifications

• Master's degree in public administration, public health, or a related field.
• Proficiency with project management tools such as Notion, Asana, Monday, or similar platforms.
• Experience with content production: newsletters, podcasts, Substack, social media, or science communications.
• Experience with grants administration in an academic setting, including familiarity with NIH, foundation, and international funder requirements.
• Familiarity with IRB processes and regulatory compliance.
• Experience planning and coordinating events.
• Familiarity with reference management software (Zotero).

Grade
G10

Salary Range
$49,700.00 - $82,100.00 / Annually