Temporary Executive Assistant

Temporary Executive Assistant

University Information:

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Department:

CHHS - Dean's Office - 31500
Vacancy Number: TSP5638PST
Temp Position Type: SHRA Temporary
Job Category: Clerical & Office Support
FLSA for Position: Nonexempt

Brief Summary of Work for this Position:

The Executive Assistant serves as administrative support for the College of Health and Human Services within the Office of the Dean. The individual must understand the operational responsibilities of the Associate Dean for Research and Faculty Affairs. This position must be able to autonomously:

• complete research and "fact finding";
• generate documents, reports and data representations;
• anticipate the needs of administrators based on schedules, upcoming meetings, and the changing environment of the University;
• complete work tasks with the appropriate levels of discretion to protect sensitive and/or confidential information; and,
• provide support for activities (e.g., website management, events, trainings, production of written materials, maintenance of a resource center, etc. associated with the administrator's role.

Additional duties of the Executive Assistant include:

1. providing general administrative support (calendar management, drafting/editing communications, creating spreadsheets, making travel arrangements, etc.);
2. coordinating the work activities for other administrative support staff within the College in concert with the Dean's Executive Assistant;
3. researching and recording information from external or internal resources for report generation and document creation; and
4. addressing inquiries from faculty and staff, as well as other internal and external constituents.

• This position requires researching, interpreting, and analyzing a variety of policies, procedures, and regulations in order to select the most appropriate course of action within specific procedural and operational guidelines.
• This position is required to have considerable knowledge of the programs and activities of the College of Health and Human Services, the goals, priorities, policies, and commitments of the administrators it serves, and the operational structure.
• The Executive Assistant must have significant knowledge of other internal and external organizational segments with which activities must be interfaced.
• This position must have an understanding of external agencies and personnel to represent the unit and the CHHS appropriately.

Minimum Education and Experience Requirements:

• Graduation from high school and three years of progressively responsible administrative/office management experience; or
• graduation of a two-year secretarial science or business administration program and one year of experience as described above; or
• graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Bachelor's degree in business administration or related field; or an individual with progressive work experience substituted on a year-by-year basis.
• Fundamental knowledge and understanding of the organizational structure of the University and various levels comprising Academic Affairs and the responsibilities associated with each level.

Required Certifications or Licensure:

N/A

Work Hours:

8:00 AM - 5:00 PM
Work Days: Monday - Friday
Hours Per Week: 40
Anticipated Hiring Range: $23 / hour

Special Instructions to Applicants:

Please NOTE: This is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Employees in temporary positions are not considered permanent state employees and do not earn leave.

Applications must be submitted through the online application system by the posted close date to be considered.

Job Posting Date: 04/09/2026
Job Closing Date: 4/23/2026
Number of Openings: Single Incumbent