"Program Manager, (Communications and Special Events)"

Position Summary

Rutgers, The State University of New Jersey, is seeking a Program Manager (Communications and Special Events) for the department of Communications and Public Affairs at the Robert Wood Johnson Medical School.

Under the direction of the Associate Director of Marketing and Communications, this individual is responsible for oversight of the medical school's school-wide events, along with support of the communications and marketing functions, including management of the department's financial processes to facilitate the overall communications' effort in the four missions of Rutgers Robert Wood Johnson Medical School, and activities that increase awareness of Robert Wood Johnson Medical School and the related clinical enterprise of its health system partner, RWJ Barnabas Health (RWJBH).

Among the key duties of this position are the following:

• Manage planning and support of all events coordinated by the department, including but not limited to academic programs such as Match Day, Convocation and the White Coat Ceremony; community events, including medical school participation in Rutgers Day and Homecoming, as appropriate; groundbreakings, topping off ceremonies, and building grand openings; endowed lecture series; and joint events with the Strategic Marketing and Communications division of RWJBH and Robert Wood Johnson University Hospital; and assist with alumni events, as needed.
• Manage the department's budgetary and financial processes in support of the department's responsibilities to the medical school's four missions.
• Provide written articles for newsletter, magazine, website, and other print and digital publications related to Robert Wood Johnson Medical School and the future Rutgers School of Medicine.
• Coordinate projects, handle layout, design and distribution for fliers, programs, newsletters, and other collateral as assigned to promote events, the medical school, and clinical faculty affiliated with Rutgers Health and RWJ Barnabas Health Medical Group. Use tools such as Canva, Constant Contact, PowerPoint, Photoshop, and Microsoft Office software to create engaging designs and projects.
• Assist with website management and updates.
• Assist with coordination of photo shoots (e.g., headshot sessions, event photography) and video production, as needed.
• Supervises departmental student workers/interns.

Minimum Education and Experience

• Bachelor's Degree, preferably in Marketing, Communications, Public Relations, Journalism, or related field, plus at least a minimum of four (4) years of previous experience, with special consideration for event planning experience.
• Equivalent education, experience, internships, and/or training may be substituted for previous experience.

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking.
• Work Environment: Office Environment. Moderate Noise.

Categories

Advertising/Marketing/Public Relations/Communications
Staff/Administrative