"Program Manager, STP Resources"

Program Manager, STP Resources

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Other Administrative Positions

Type: Full-Time

Posting Number: req23419

Department: Steward Observatory

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

This position will manage the specific needs of the Executive Team and manage support personnel working with STP (Space Telescope Project) to access resources, request information, monitor fiscal and risk management activities, space requirements, task orders on a day-to-day basis. Oversees daily operations and coordinates activities of project, determines priorities and monitors and approves project expenditures.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Support Steward Observatory Resource meetings with current and forecast reporting of resource needs and availability.
• Work with STP and SO directorate to deconflict resources as needed. Including impact assessment on any portion of work. (What if analysis)
• Establish and maintain monthly management reports on schedule performance, risk, change, anomaly, and cost performance using - Smartsheet database or other industry standard tool with real-time visualization.
• Manages and track all procurement for STP. This is currently expected to be approximately $50M for the first mission and could grow for the second mission. In this role, the Program Manager will identify possibilities for procurement, select vendors based on schedule and budget and the program requirements.
• This person will oversee a team of people who place Pos inspect and incorporate all materials throughout the program through the development of a STP inventory tracking system. This person will be responsible for money/budget, people and hardware.
• As resource program manager, they will also be responsible for the schedule management of the project where the person works with each IPT lead to identify risks to schedule or cost to inform the directorate. This person is therefore responsible for Program planners, shipping and receiving, as well as customer reporting of risks, schedules, and internal reporting of costs. The resource manager will also track computers/ servers and licenses to ensure correct costing and identify needs.
• Administrator to Smartsheet for STP, responsible for set-up and maintenance of Smartsheet and Resource Management by Smartsheet for STP.
• Provide training for IPT leads and management for Smartsheet tools and reporting.
• Ensure Smartsheet and gitlab remain in sync such that task progress is correctly represented in Smartsheet.
• Establishment and maintenance of system to track deliverable, test equipment, and consumable program materials including drawing configuration, required certification(s) and materials, vendor selection and rating, tracking materials at UA through receiving /cleaning/kitting and sending hardware to the appropriate IPT and location across UA.
• Ensure material documentation for any End Item Data Packages.
• Track cost of materials versus planned cost and identify opportunities for cost savings.
• Support of procurement activities for Drake Building and Space Telescope Programs.
• Monthly budget assessment for each task order/contract including current and inception to data costs, costs by element of costs, and support cost forecasting for all task orders/contracts.
• Plans and leads work of multiple staff members from students to senior engineers and researchers. Provides training, direction, task assignment, enforce policy, performance evaluations, pay decisions and recruitment. Support the overall structure of the STP.

Knowledge, Skills, and Abilities:

• Ability to support PO management and reporting.
• Attention to Detail.
• Understanding of ISO standards for supply chain - STP is based on these and other standards.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 5 years of related work experience, including 2 years of managerial experience, or equivalent combination of education and work experience. Must be able to be approved for access to ITAR/EAR information.

Preferred Qualifications

Master's degree in engineering or business. Extensive/ Expert experience in Smartsheet. Experience in Supply Chain Management.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $86,870-$112,932

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 11

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: M2

Job Family: Research Program Admin

Job Function: Research

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Catherine Merrill cdmerrill@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter