Program Operations And Admissions Coordinator, Pa Program

Program Operations and Admissions Coordinator, PA Program

University of Tampa, Department of Physician Assistant Medicine

The University of Tampa is seeking a Program Operations and Admissions Coordinator to support the Department of Physician Assistant Medicine. This position serves as the primary on-site operational staff member for the PA Program and the main front-facing point of contact for students, applicants, faculty, visitors, and external stakeholders. The Coordinator supports daily program operations, PA-specific admissions processes, front desk coverage, interview and event logistics, exam support, purchasing, and general administrative coordination in a fast-paced graduate health professions environment.

Key Responsibilities

• Serve as the primary front desk and operational contact for the PA Program
• Support PA admissions processes, including applicant tracking, communications, interview scheduling, and admissions logistics
• Coordinate calendars, meetings, records, and routine administrative workflows
• Assist with exam logistics, proctoring, and assessment support
• Process purchasing, reimbursements, and vendor coordination
• Coordinate events, room scheduling, facilities, and IT requests
• Collaborate with program staff, faculty, Graduate Studies, and University offices to support efficient program operations, including operational support for accreditation-related activities
• Identify operational bottlenecks and propose process improvements to the Program Director
• Develop and maintain SOPs, checklists, templates, and trackers for recurring operational processes

Minimum Qualifications

• Bachelor's degree required, or an equivalent combination of education and progressively responsible administrative experience
• Three or more years of administrative experience
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities with accuracy, professionalism, and sound judgment
• Proficiency with Microsoft 365 and shared document systems
• Ability to handle confidential information and work effectively in a team-based academic environment

Preferred Qualifications

• Experience in higher education, healthcare education, or admissions
• Experience supporting a graduate or health professions program
• Familiarity with admissions platforms such as CASPA
• Experience coordinating events, interviews, exam logistics, or student-facing operations

Work Schedule

Monday through Friday from 8:30 a.m. to 5:00 p.m.
Summer: Monday through Thursday from 8:00 a.m. to 5:30 p.m.

This is primarily an on-campus position, generally Monday through Friday during regular business hours, with occasional early morning, evening, or weekend responsibilities related to interviews, orientations, ceremonies, exams, and program events.