"Project Coordinator - Undergraduate Admission"

Job Summary:

The Admission Project Coordinator plays a critical role in advancing Texas Christian University’s student-centered growth strategic initiative. Working in close partnership with admission leadership, campus partners and external vendors, the Admission Project Coordinator provides project management expertise, oversees recruitment mailings, and supports the systems and workflows that enable effective, student-centered marketing and communications.

Duties & Essential Job Functions:

1. Leads project management for strategic undergraduate marketing initiatives and requests, serving as the primary coordinator for timelines, deliverables, cross-functional communication and execution to ensure projects are completed efficiently.
2. Collaborates with admission leadership to develop and maintain a comprehensive recruitment cycle schedule.
3. Manages the undergraduate admission mailing process, using the Slate CRM to coordinate data, production and deployment. Works with campus partners and external vendors to ensure quality control, timely delivery and accurate reconciliation of invoices.
4. Coordinates logistics and fulfillment for recruitment events and outreach efforts, including the preparation, shipping, and tracking of admission materials to support recruitment events.
5. Oversees the primary Office of Admission inbox within Slate, ensuring timely, accurate, and student-centered responses that reflect the university’s mission, brand voice and service standards for prospective students and families.
6. Manages inventory and distribution of printed and promotional recruitment materials, anticipating needs, helping place and expediting orders, maintaining vendor relationships, and verifying receipt.
7. Recruits, trains, and supervises student interns for the marketing and communication team, providing mentorship and project management support.
8. Monitors and reports on relevant updates in Slate CRM and project management systems, collaborating with admission team members to identify workflow improvements, address productivity challenges and support cross-training to strengthen operational efficiency.
9. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s Degree in communication, business, management, or related field, plus 2 years of experience in a related role OR High school diploma or GED equivalent, plus 6 years of experience in a related role

Preferred Education & Experience:

• Experience in higher education, or admission or recruitment role
• Experience with project management
• Experience with data processing, list management, or quality assurance workflows
• Experience supervising student workers or entry-level staff

Required Licensure/Certification/Specialized Training:

None

Preferred Licensure, Certification, and/or Specialized Training:

Technological proficiency in Slate or similar CRM

Knowledge, Skills & Abilities:

• Knowledge of office management functions, including purchasing, invoicing, vendor management, and departmental operations coordination
• Excellent attention to detail, organizational skills, and ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills, including professional correspondence, and the ability to communicate effectively across various stakeholders
• Strong customer service and problem-solving skills
• Ability to work collaboratively in a fast-paced environment while maintaining attention to detail and organizational efficiency

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This role is an on campus, in-person position.