"Project Specialist"

Position Details

University of Colorado | Denver

Official Title: Admin Assistant III (non-classified)

Working Title: Project Specialist

FTE: Part-time (50%) | Hybrid

Salary Range: $25,428 - $26,000 (prorated for 50%)

Position #00741936 – Requisition #37603

Join the University of Colorado Denver

About the University of Colorado - Denver: Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners—at any stage of their life and career—for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more, visit ucdenver.edu.

Job Description

CU Denver TRIO Student Support Services (TRIO SSS) helps first-generation, low-income students and students with disabilities reach their full potential and achieve academic success. We are a supportive academic community committed to student excellence and achievement. Student success is at the center of everything we do.

The program provides opportunities for academic development, assists students with basic college requirements, and keeps them motivated as they work toward the successful completion of their degrees. The goal of TRIO SSS is to increase the college retention and graduation rates of its participants and help students make the transition from one level of higher education to the next.

This position will be responsible for assisting in complete application processing including: providing support for front office operations, events, and logistics management and fiscal support. Handle all administrative aspects of the day-to-day operations of the McNair and TRIO SSS programs, including preparing and coordinating materials, meeting planning and coordination, providing onsite support for events, support with purchasing orders, invoices and honorariums, support in budget management and handling arrangements to the programs' administration as needed. Support the Project Director in maintaining departmental employee's personnel records, time records, hiring and separation records.

What you will do:

• Provide prompt and friendly assistance to all office visitors
• Maintain proficient knowledge of SSS and McNair programs to effectively respond to inquiries regarding available program services
• Assist Project Director with budget management support, forecasting, expense reporting, and documentation.
• Purchase office supplies and computing equipment through CU Marketplace and manage office inventory
• Provide administrative duties, including answering phone calls, directing visitors, scheduling appointments; help process program applications, and closing out student files.
• Stay informed of current federal and institutional rules and regulations, eligibility requirements, and policies to maintain compliance.
• Maintain budgetary related records in accordance with University and federal standards.
• Assist with processing and maintaining personnel documents, including bi-weekly payroll for student staff, and assist with student staff training.

Qualifications you already possess (Minimum Qualifications)

Applicants must meet minimum qualifications at the time of hire.

Three (3) years of professional level, general clerical experience. Substitution: A bachelor's degree in a related field, such as business administration, organizational leadership, management, higher education administration, public administration / public policy, etc. may be substituted for the above minimum qualification.

Preferred Qualifications

• Experience with a federal TRIO program
• Experience in higher education assisting diverse students in a fast-paced environment.
• Experience in office, budget, and personnel management.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrate a commitment to providing outstanding customer service skills.
• Demonstrate an exceptional understanding of access and engagement with a commitment to developing equitable practices.
• Ability to perform duties independently without guidance and direction from other professionals.
• Ability to articulate the University's mission and the importance of the strategic plan

Conditions of Employment

Grant Funded – This position is currently only funded for up to 5 years through August 31, 2030. If additional funding is granted, the position may be extended but not guaranteed. Occasional work during the evening and/or weekends may be required. This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Mental, Physical, and/or Environmental Requirements

The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits

The salary range for this position has been established at $25,428 - $26,000 (prorated for 50%). The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This position is eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line. Benefits: https://www.cu.edu/employee-services/benefits Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by Aug 26, 2025 at 11:59:00 PM. Those who do not apply by this date may or may not be considered.

Required Application Materials

To apply, please visit: http://www.cu.edu/cu-careers and attach: A cover letter which specifically addresses the job requirements and outlines qualifications; A current CV/resume; List of three references (we will notify you prior to contacting both on and off-list references). Questions should be directed to Rafael Orozco, Rafael.Orozco@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.