"Receptionist Graduate Business Programs & Executive Education (Support to the Associate Dean)"

Job Summary

The David Eccles School of Business seeks a proactive, highly organized professional to provide executive and administrative support to the Associate Dean of Graduate Business Programs & Executive Education and serve as the front-line presence for the department. This position is the operational anchor of the office: ensuring everything runs smoothly, visitors feel welcome, and leadership receives reliable, high-quality administrative and technical support.

The ideal candidate is resourceful, self-directed, and confident using technology to solve problems. They take ownership of their workspace, anticipate needs, and maintain a polished, professional environment that reflects the standards of the Eccles School.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Executive & Administrative Support

• Serve as the primary support for the Associate Dean, managing complex calendars, scheduling meetings, and tracking action items.
• Prepare meeting materials, presentation decks, and correspondence with exceptional attention to detail and tone.
• Coordinate travel logistics and process reimbursements promptly.
• Handle sensitive information with professionalism, confidentiality, and discretion.

Office & Front Desk Management

• Act as the first point of contact for students, faculty, and visitors, creating a warm, professional impression.
• Maintain the appearance, organization, and functionality of the front office and shared spaces.
• Monitor and reorder supplies, beverages, and hospitality items.
• Take initiative to identify and address facility needs, ensuring a high-functioning, welcoming environment at all times.

Meetings, Events, & Logistics

• Coordinate meeting and small-event logistics, including scheduling, room setup, catering, and materials.
• Confidently manage Zoom and Teams technology for hybrid or virtual meetings.
• Provide on-site assistance for executive events and departmental gatherings as needed.

Team & Program Support

• Offer reliable administrative support to staff and faculty, including document prep, scheduling, and coordination.
• Support special projects across the Graduate Programs and Executive Education portfolios.
• Serve as a steady, professional presence that keeps the front office operating seamlessly, even when leadership is offsite.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Receptionist, I: Requires little to no related experience.
• Receptionist, II: Requires at least 1 year of related experience.
• Receptionist, III: Requires 3+ years of related experience.

Preferences

• Demonstrated experience in administrative or executive support, preferably in a professional or higher-education setting.
• Strong organizational skills with the ability to manage multiple priorities under minimal supervision.
• Exceptional written and verbal communication skills with professional polish.
• Technical proficiency is essential. The successful candidate will confidently set up and manage Zoom and Teams meetings, create PowerPoint presentations, develop and format materials in Word and Excel, manage Outlook calendars, and troubleshoot routine issues independently.
• Professional demeanor, reliability, and pride in maintaining a polished, efficient workspace.
• Experience supporting executives or senior leadership.
• Comfort learning and adapting to new software systems and platforms as needed.

Special Instructions

Requisition Number: PRN43460B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday through Friday, on-site at the University of Utah. Occasional evenings or weekends may be required to support classes or events. This role is not eligible for hybrid or remote work and is considered an essential campus position supporting faculty, staff, and students in person.

Department: 00033 - Executive Education

Location: Campus

Pay Rate Range: $24 to $26.94 / hour

Close Date: 11/30/2025

Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/191630