"Records Specialist"

Records Specialist

Job Number: 260282

Organization: Admissions

Job Location: Oklahoma-Norman-Norman Campus

Work Schedule: Monday - Friday, 8:00am - 5:00pm, with some occasional nights and weekends

Work Type: Remote

Salary Range: Targeted salary: $18.03 hourly, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

OU Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state, nation and world. We provide support to incoming domestic and international freshman and transfer students as they navigate the college application and decision process. Additionally, we partner with parents, counselors, and communities in providing resources to students interested in higher education. Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational, service, involvement and community experiences.

We need someone who exhibits:

Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members, including having emotional intelligence and self-awareness. Transparency, professionalism and thoughtfulness in communication.

Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience. Providing service to others by being friendly, welcoming and approachable. Commitment to collaboration and to being a team player with a positive attitude.

Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management, OAR and OU; self-motivation. Consistency in meeting deadlines and responding in a timely manner.

Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation, displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices, making creativity a priority.

Essential Duties:

• Performs routine records processing duties following specific rules and instruction.
• Maintains files and processes admissions applications where coding may be predetermined, and ensures all Forms are accurate.
• Reviews and evaluates applications for admission in a timely and accurate manner, ensuring adherence to institutional guidelines
• Updates and maintains data and databases.
• Interacts electronically with customers in regards to University policies and procedures.
• Processes various reports and queries to obtain relevant data and uses computer systems/programs under general supervision.
• Handles individual projects by organizing, analyzing, and processing compiled data.
• Receive and organize supporting application materials submitted to the Office of Admissions & Recruitment (OAR); digitize and classify supporting documentation in admissions CRM.
• Use CRM to search for duplicate student and organization records, and designate for merging.
• Procure documents from partnering higher education document vendors.
• Performs various duties as needed to successfully fulfill the function of the position.

****THIS POSITION IS A REMOTE POSITION****

Job Requirements

Required Education and Experience: High School Diploma or GED, AND:

• 12 months office or clerical experience.

Skills:

• Ability to communicate verbally and in writing
• Basic Math skills
• Basic Computer skills
• Proficient in Microsoft Office (Word and Outlook)
• Detail oriented for accuracy of data and information
• Knowledge of basic HIPAA records handling standards

Certifications: None

Working Conditions:

Physical:
+ Sit for prolonged periods. Communicate effectively. Engage in repetitive motion. Lift up to 30lbs. Stand, reach, and stoop. Use of computer and telephone.

Environmental:
+ Standard office environment.

Departmental Preferences: None

Supervision: None