Job Details

Registration and Program Assistant

Department: Continuing and Professional Education

Classification: Office Specialist 2

Appointment Type and Duration: Regular, Ongoing

Salary: $18.79 - $27.92/hr; commensurate with experience

FTE: 1.0

Review of Applications Begins: December 4, 2025; open until filled

Special Instructions to Applicants: Please submit a resume with your application, including a complete work history that demonstrates how you meet the minimum qualifications for this position.

Department Summary

University of Oregon Continuing and Professional Education (CPE) connects UO with regional communities. Working in partnership with UO schools and colleges, selected vendors, and national credentialing associations, CPE serves the public by enabling learning outside of the traditional university setting. Participants do not have to be an admitted student at the University of Oregon to participate in CPE programs. Individuals can access vibrant professional development opportunities, lifelong learning enrichment courses, and community engagement activities that serve nearly 5,000 participants annually at local continuing ed programs.

Most Continuing and Professional Education programs are self-support and fee-based; they do not use state dollars. CPE reports to the Office of the Provost.

Position Summary

Are you organized, people-centered, and energized by helping programs run smoothly from first inquiry to final follow-up? Join our Continuing Education (CE) team and play an essential role in delivering meaningful learning experiences to the community.

As the Registration and Program Assistant, you'll support both the Registration & Payment Team and a wide range of Continuing Education programs. You'll be the welcoming face of the Baker Downtown Center, providing exceptional front-line service to participants, community members, and partners across CE.

In this role, you'll manage daily operations at the front desk while navigating CE's proprietary database to handle registrations, payments, and inquiries with accuracy and care. You'll collaborate with program staff to provide information, troubleshoot questions, and ensure participants have a smooth and positive experience from start to finish.

You'll take part in many phases of program support, from assisting with marketing and creative needs to coordinating logistics, committee support, and general administrative tasks. You'll also supervise a team of 2-4 student employees, helping them deliver high-quality customer service and ensuring front office operations run efficiently.

Key Responsibilities

Front Office & Customer Experience:

Serve as the primary staff member at the Baker Downtown Center reception area, delivering professional and welcoming customer service to program participants and the public.

Registration & Payment Support:

Process registrations and payments through CE's database, ensuring accuracy and efficiency. Respond to participant inquiries and provide program-specific information.

Program Coordination:

Support a wide variety of CE programs through scheduling assistance, communication, committee support, and general administrative follow-through.

Marketing & Creative Support:

Assist in the development and distribution of marketing materials and collaborate with CE's creative services team to support program outreach.

Team Leadership:

Hire, train, and supervise 2-4 front office student employees, ensuring consistent, high-quality service and operational coverage.

Operational Support:

Provide broad administrative assistance to the CE sub-unit, helping to maintain smooth daily operations across numerous operational areas.

This position follows a standard weekday schedule and reports directly to the Associate Director for Continuing Education. You'll work closely with internal CE teams, campus partners, and members of the public to deliver accessible and engaging continuing education opportunities.

If you thrive in a dynamic environment, enjoy helping people, and take pride in creating organized and seamless experiences, we'd love to have you on our team.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

Professional Competencies

• Ability to communicate effectively.
• Ability to manage multiple tasks on varying timelines.
• Strong computer skills with knowledge of Microsoft Office, databases, and MAC operating systems.
• Strong commitment to maintaining confidentiality.
• Ability to provide excellent customer service and work with accuracy in an environment with frequent interruptions.
• Attention to detail, ensuring a high level of accuracy and follow-through.

Preferred Qualifications

• Bachelor's degree.
• Two years of customer service experience.
• Supervising or lead experience.
• Experience with registration and payment processing.
• Experience working with SQL database software or portal.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

To apply, visit https://careers.uoregon.edu/en-us/job/536044