"Regulatory Associate"

Job Details

Department: LCCC - Clinical Trials-426806

Career Area: Research Professionals

Posting Open Date: 08/27/2025

Application Deadline: 09/10/2025

Open Until Filled: No

Position Type: Permanent Staff (EHRA NF)

Working Title: Regulatory Associate

Appointment Type: EHRA Non-Faculty

Position Number: 20038061

Vacancy ID: NF0009257

Full Time/Part Time: Full-Time Permanent

FTE: 1

Hours per week: 40

Position Location: North Carolina, US

Hiring Range: Dependent on Qualifications/Experience

Proposed Start Date: 10/06/2025

Be a Tar Heel!: A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit: Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research. Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond. Education: We prepare tomorrow’s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce. Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary: The purpose of Regulatory Associate is to facilitate the conduct of oncology clinical trials by ensuring regulatory compliance with federal regulations, Good Clinical Practice, and local and institutional policies. In particular, this position is responsible for: Preparing, submitting, and processing regulatory applications, forms and documents required to conduct clinical research at UNC LCCC to the Institutional Review Board (IRB) and ancillary committees, including the Protocol Review Committee (PRC), Data Safety Monitoring Committee (DSMC), Institutional Biosafety Committee (IBC), Compliance Committee, and Radiation Safety Subcommittee (RSS). Preparing informed consent forms, HIPAA documents, and participant materials. Ensuring regulatory compliance for assigned disease groups, including timely and accurate reporting of unanticipated problems and noncompliance events to the IRB, contributing to development of CAPAs and root causes analyses for non-compliance events, and tracking and recording pending regulatory and compliance actions through completion on study team trackers and in clinical trial management system. Providing updates (oral and/or written) on status of pending regulatory actions and compliance at study team and compliance meetings. Preparing for monitoring and audit visits and addressing regulatory findings within required deadlines. Assisting with the maintenance of the regulatory binder, including entering regulatory and study information in the electronic clinical trial management system (OnCore) and eRegulatory binder (Florence). The Regulatory Associate also includes involvement in process improvements and training such as writing and reviewing standard operating procedures and work instructions, mentoring new Regulatory team members, participating on Clinical Trials Office (CTO) committees, and assisting in training Regulatory team members. These responsibilities relate to the UNC/LCCC clinical research mission by maintaining the quality of research and by addressing patient safety and regulatory compliance which impact on research quality and safeguarding institutional integrity.

Minimum Education and Experience Requirements: Bachelor’s degree in a discipline related to the field assigned and one year of related training or experience; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience: Demonstrated experience in clinical research, including advanced knowledge of 21 CFR Parts 50, 54, 56, 312, 314, 812 and ICH GCP Guidelines. Possess strong decision-making skills and the ability to problem solve and troubleshoot issues. High level of accuracy and attention to detail. Experience preparing and submitting accurate and complete IRB submissions and consent forms. Demonstrated ability to provide consultation and lead discussions regarding regulatory actions and compliance. Solid writing skills and ability to prepare comprehensive reports. Demonstrated ability to plan work to meet objectives and deadlines. Demonstrated ability to communicate effectively and professionally verbally and in writing. Strong computer skills, including working knowledge and facility with Outlook, Word, Excel, and PowerPoint. Ability to work on evenings, weekends and/or holidays occasionally required. A cover letter is required as an example of professional written communication skills.

Preferred Qualifications, Competencies, and Experience: At least 1 year of experience preparing and maintaining IRB applications, including initial, continuing review, amendment modification, and expedited report submissions, for: Therapeutic clinical research studies involving a drug or device, and/or Oncology clinical research studies. Experience using an eRegulatory system (such as Florence). RAC, SoCRa, or ACRP certification preferred.

Special Physical/Mental Requirements: Requires sitting for extended periods of time.

Campus Security Authority Responsibilities: Not Applicable.