Research Administrator II, College of Sciences

Job Description

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 15077

Full/Part Time: Full Time

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $61,780 - $67,450/Annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 4/10/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

Resume is required.

Cover letter is required.

Job Details

Job Summary

The Research Administrator II organizes, plans, establishes, and monitors proposal preparation, and administrative and financial monitoring of grants and contracts. This role provides routine pre-award and post-award services related to grants management, proposal preparation and review, award administration, and financial activities.

Core Responsibilities

1. Provides general guidance and counsel on a wide variety of routine research administration matters to principal investigators, senior unit administrators, and less experienced unit staff.
2. Administers grants and contracts.
3. Provides proposal support to principal investigators on routine grant or contract proposals. Assists with the development of budget and budget justification, interpretation of sponsor's proposal requirements. Provides a list of required proposal documents. Serves as the primary point of contact for the proposal process coordinating with the central office.
4. Administers the financial and administrative aspects of routine grant and contract management within departments, colleges, centers and institutes.
5. Reviews, approves, and reconciles award expenditures. Provides financial projections, analysis, financial reports, and recommendations in accordance with organization policy and agency requirements. Reviews and approves cost transfers. Reviews cost-share requirements and documentation. Supports Principal Investigators with effort reporting requirements and subrecipients monitoring.
6. Serves as the liaison between the Principal Investigator and central offices.
7. Advises Principal Investigators on matters related to applicable compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, and biosafety.
8. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• At the discretion of the hiring department, additional education and experience may be substituted on a one year for one year basis.
• One (1) year of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

• Program Design
• Corporate Philanthropy Strategy
• Relationship Management
• Grant Management
• Fundraising
• Cause Marketing
• Measuring Effectiveness
• Storytelling
• Regulatory Compliance
• Social Listening

Working Conditions

• Work Location is One UTSA Circle, San Antonio, TX (Main Campus). Work modality is 2-3 days in the office. Office Environment. Requires the regular engagement of colleagues within and outside of the unit, principal investigators, unit business officers, and sponsor representatives.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasional.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.