"Scheduling and Events Summer Intern"

Job Details

Salary:
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Job Category: University Staff

Employment Type: Temporary (Fixed Term)

Job Profile: Recreation Program Coordinator

Job Summary:

Recreation & Wellbeing (Rec Well) at the University of Wisconsin–Madison is seeking a detail‑oriented, innovative, and energetic summer intern to support scheduling and event operations within one of the nation’s premier collegiate recreation departments. This internship offers a rare opportunity to gain hands‑on experience with a wide variety of events- from large‑scale campus festivals to internal trainings and recreation‑based programs- while learning event production in state‑of‑the‑art facilities unlike traditional conference or hotel venues. Ideal for students pursuing a future in event management, hospitality, or recreation, this role provides robust professional development, leadership experience, and portfolio‑ready project work.

The Scheduling & Events Summer Professional Intern plays a key role in supporting Rec Well’s event operations, scheduling processes, and major summer/fall programming. This position offers immersive, full life cycle event experience, from intake and planning to logistics coordination, to onsite execution and evaluation.

The intern will assist in major initiatives including:

• Planning and executing Wisconsin Welcome signature events, such as the Bakke Block Party and Nick @ Night, which draw thousands of students.
• Supporting the July annual program submission intake, helping departments prepare fall and annual schedules, trainings, and programs.
• Documenting and updating the Scheduling & Events knowledge base & inventory tracking, strengthening internal workflows and operational consistency. Particular attention will be paid to student staff resources and structure in preparation for the Fall.
• Coordinating internal and external events, including training, recreation programs, and special events.

Key Job Responsibilities:

• Identifies, proposes, and implements new or revised operational policies and procedures
• Assists in implementing the staffing resource allocation plan including hiring, training, and supervision
• Engages in the Rec Well professional internship development curriculum, all staff meetings, divisional committees, and other professional development responsibilities and opportunities.
• Coordinates logistics for events and programs
• Prepares and monitors budgets and purchases expenditures as needed
• Develops targeted communication plans and materials based on established goals

Department: Scheduling and Events

Compensation: $22.50/Hour

Required Qualifications:

• Strong communication, leadership, and organizational skills.
• Ability to think creatively and critically to solve problems.
• Demonstrated commitment to high-quality customer service.
• Experience with Microsoft Office Suite (Word, Excel, Outlook) or similar software

Preferred Qualifications:

• Prior event, customer service, or leadership experience strongly preferred.

Work Schedule:

Monday-Friday 8:00 AM- 5:00 PM. Times will vary by day and there is flexibility. This position will work from June-September 2026 and average 25-30 per week.

Summer Professional Internship Information:

• Internships are limited-time employments lasting 400 total hours
• Internship dates are approximate and will run June 2026 to August 2026

Education:

• HS Diploma – Required
• Bachelor's Degree - Achieve or advancing towards bachelor’s degree or higher in a related field.

How to Apply:

As part of the application process, you will be required to upload a current resume and cover letter.

Priority Deadline:

The deadline for assuring full consideration is March 1, 2026; however, the position will remain open and applications may be considered until the position is filled.

Contact Information:

Madelyn Johnson, recruitment@recwell.wisc.edu