"School Executive Assistant"

• Reference number: 25675
• Term: Fixed-term, full-time basis until 30 June 2026
• Remuneration: $94,099 to $106,134 pa (HEW5) (inclusive of $79,514 to $89,685 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Gardens Point
• Open to: Applicants who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply.

Who are we looking for?

We are seeking a School Executive Assistant to join School of Computer Science, Faculty of Science.

The School Executive Assistant (SEA) provides executive support to the Head of School and administration support to the School in collaboration with the School Manager. The position requires outstanding organisation skills in supporting the Head of School with diary management and communications with staff - confidentiality and sound judgement are critical attributes. The SEA works collaboratively with the School Manager and academic leaders in undertaking administration processes to support the school's activities.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The School of Computer Science has over 45 academic staff and 2300 equivalent full-time students. The staff and higher degree research students lead and conduct research and teaching that has a real world impact. Our research seeks to support a range of users, including people with diverse abilities, cultures and backgrounds, in interacting safely, effectively and engagingly with data, devices, and each other. Our expertise spans machine learning, artificial intelligence, human-computer interaction, data and text mining, information security, cloud computing, and augmented and virtual reality..

What you need to succeed

1. Education, training or relevant experience equivalent to completion of an associate diploma with relevant experience or an equivalent combination of relevant experience and/or education training.
2. High level interpersonal skills with the ability to provide confidential executive support and to communicate with a wide range of internal and external stakeholders in a professional manner.
3. Demonstrated ability to work collaboratively and effectively in a team environment to support school activities.
4. Demonstrated ability to use initiative to solve problems, manage priorities to meet deadlines and balance competing demands, as well as the ability to embrace change and respond to unexpected challenges at short notice.
5. Demonstrated high level written communication skills including the ability to draft emails and other correspondence, meetings agendas and minutes, and submissions with a high degree of accuracy and attention to detail.
6. Demonstrated digital literacy skills including ability to effectively work with Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: Queensland University of Technology - School Executive Assistant

Job opens: 03-Dec-2025

Applications Close: 14-Dec-2025 at 11.30pm

Please note interviews will take place on 17 or 18 December with a view to the successful candidate starting sometime in January.

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