"Secretary I, Business Administration (Provisional)"

Company Description

Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.

Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description

Job Function:

This senior-level secretarial position provides comprehensive administrative support to the Chairperson of the Business Administration Department, which includes six full-time and over twenty adjunct faculty serving approximately 1,000 students. The role requires strong organization, communication, and computer skills, along with the ability to manage multiple priorities in a dynamic academic environment. The position reports directly to the Department Chairperson.

• Department administration and operations (40%) Provides high-level administrative support to the department chair and faculty, including scheduling meetings, preparing budgets and reports, managing purchasing and travel, maintaining department records and files, and coordinating department communications and events. Ensures compliance with college procedures and deadlines for workload, evaluations, and budgets.
• Student and faculty support (30%) Serves as the first point of contact for students and faculty regarding course registration, prerequisites, advising, and program requirements. Coordinates faculty assignments, onboarding, and timesheets; supports dual enrollment scheduling and workload tracking; maintains accurate course and faculty information in college systems.
• Professional correspondence and coordination (15%) Communicates regularly with departments such as Admissions, Advisement, and Academic Services on behalf of the chair and faculty. Prepares, edits, and proofreads professional correspondence, meeting materials, and departmental communications.
• Hiring and onboarding (10%) Coordinates hiring and orientation of new full-time and adjunct faculty. Tracks hiring requirements, assists with new employee setup, and supports payroll and HR documentation.
• Other administrative duties (5%) Supports departmental initiatives, faculty travel, and professional development activities; maintains department web and Teams sites; assists with scholarship and award documentation.

MCC Expectations:

• Adheres to the College Code of Conduct
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment
• Maintains technological competencies utilized by the College
• Commits to the philosophy of a comprehensive community college
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students

Requirements

Required Qualifications

MINIMUM QUALIFICATIONS: Must currently hold the Monroe County Civil Service title of Secretary I, or be on the current eligible list for this title, or meet the minimum requirements for a temporary/provisional appointment, if offered:

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Graduation with an Associate's degree, plus one (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,

(B) Successful completion of at least thirty (30) college semester credit hours, plus two (2) years paid full-time, or its part-time equivalent experience as defined in (A) above; OR,

(C) Three (3) years paid full-time, or its part-time equivalent experience as defined in (A) above

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information

Job Type: Full-Time, Permanent

Hours: 8:45 am to 4:45 pm, Monday through Friday

Salary: $49,281.77-$63,349.81

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice Non-Discrimination
Annual Campus Security & Fire Safety Report

Application Instructions

Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

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