"Secretary IV"

Position Summary

Rutgers, the State University of New Jersey, is seeking a Secretary IV for the Inpatient Unit Department within University Behavioral Health Care.

The Secretary IV provides related secretarial and clerical functions for the acute unit. He/she acts as the unit receptionist and works closely with the unit staff.

Among the key duties of the position are the following:

• Provides primary telephone coverage for the unit during assigned working times.
• Adheres to the work schedule established by the Office Manager.
• Organizes clinical documentation both by verifying that none is missing and by grouping all related documentation.
• Ensures that all required data has been entered into the appropriate databases.
• Transcribes orders from the Physician order sheet under the direct supervision of the Staff Nurse.
• Makes appointments for patients outside of the facility.

Minimum Education and Experience

• Graduation from an accredited program in secretarial studies or one (1) year of full time secretarial experience.
• Up to thirty (30) college credits may be substituted for a year of secretarial experience.

Physical Demands and Work Environment

PHYSICAL DEMANDS:

Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time.

WORK ENVIRONMENT:

Moderate noise (examples: business office with computers and printers, staff and patient verbal interactions).
May be exposed to infections and contagious diseases.
Subject to varying and unpredictable situations.
Occasionally exposed to patients exhibiting assaultive behaviors.
Generally pleasant working conditions in a clean.

Categories: Healthcare, Staff/Administrative