"Senior Administrative Assistant, LFE"

SENIOR ADMINISTRATIVE ASSISTANT, Sloan School of Management, to provide advanced administrative support for the Laboratory for Financial Engineering (LFE) and its faculty director. Will perform complex and diverse duties including: calendar management, and scheduling and handling logistics for complex meetings for the LFE faculty director; triaging client/visitor inquiries and independently replying to correspondence, as needed; teaching and course support; developing, updating, and maintaining databases/recordkeeping; handling purchasing matters and financial transactions, including vendor selection, contracts, and processing invoices; arranging travel and processing reimbursements and other forms; monthly accounts reconciliation and assistance with budget management activities; managing and maintaining online presence, including websites and social media; planning and coordinating high-profile events such as meetings, seminars, workshops, and conferences for a broad range of stakeholders; drafting written material such as meeting summaries, press releases, newsletters, website content, and grant proposals; and assisting with other projects and administrative duties as assigned.

A full job description is available at https://web.mit.edu/sloan-hr/jobs/SeniorAALFE.pdf

REQUIRED: High School diploma and a minimum of five years of related administrative experience; experience researching and resolving highly complex problems and proactively developing tools and strategies to meet goals and deadlines; ability to anticipate, prioritize, and work on a number of projects simultaneously; ability to work independently and as part of a team; accuracy and keen attention to detail; strong interpersonal and verbal/written communication skills; adaptability and flexibility; comfortable working in a fast-paced environment; demonstrated diplomacy, discretion with confidential information; excellent grammar and proofreading ability; advanced computer skills, including proficiency with Microsoft Office, WordPress, database management, and desktop publishing software; and ability to identify and quickly learn new applications. PREFERRED: Bachelor's degree; and knowledge of SAP, Concur, and MIT financial processes, policies, and procedures. Job #25129-6