"Senior Assistant Registrar"

Posting Details

Job Title

Senior Assistant Registrar

Department

REGISTRAR'S OFFICE

Position Number

FP417A

Location

Norfolk, VA

Job Summary

The Senior Assistant Registrar manages development and creation of the academic schedule each semester and for summer sessions, assignment of classrooms, and academic special events for the University. This position is a key leadership position for the Office of the University Registrar and for the campus overall. This role provides systems training and support for faculty and staff, manages input of data to related systems, Banner and EMS scheduling software, and efficient use of academic classroom space for SCHEV reporting. Additionally, the position consults with administrative units, academic colleges, associate deans and department chairs on related responsible areas to ensure appropriate use of classroom facilities, delivery of services and adherence to university policies and procedures.

This position supervises the academic scheduling area within the Registrar’s Office to include the selection, training, and direction of the daily activities of classified staff who are responsible for on-campus academic scheduling, on-campus nonacademic event scheduling, final exam scheduling, and collaboration for distance learning course scheduling.

Position Type

FullTime

Type of Recruitment

General Public

Minimum Qualifications

• Master’s degree in appropriate academic field.
• Demonstrated verbal and written communication skills
• Demonstrated interpersonal and consensus building skills
• Demonstrated systems management skills, including database maintenance with ability to understand and effectively use tables, views and rules within databases
• Demonstrated progressively responsible experience in higher education
• Demonstrated knowledge of rules, regulations, and laws regarding student records
• Demonstrated organizational skills to manage tasks an delegate heavy workload
• Demonstrated ability to focus and pursue multiple tasks simultaneously
• Demonstrated skill in examining, restructuring, and implementing new strategies and procedures
• Considerable supervisory and/or relevant project management experience.

Preferred Qualifications

Banner Student Information System and Course and Room Scheduling Software Experience

Conditions of Employment

Job Open Date

09/17/2025

Open Until Filled

Yes

Application Review Date

09/29/2025

Job Close Date

Special Instructions to Applicants / Additional Materials Required

Criminal Background Check

The final candidate is required to complete a criminal history check.

Department Information

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia’s forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia’s economy.