"Senior Business Administrator I | Risk Management & Safety"

Job Description

The Senior Business Administrator I provides financial, administrative, and operational coordination for the Office of Risk Management & Safety (RMS). This position manages departmental business processes, supports RMS programs and safety-related services, assists with compliance with university policies and regulatory requirements, and serves as a liaison between RMS, university departments, contractors, and external partners.

Please Note: The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

Financial & Business Operations

• Prepare and issue invoices for RMS services (e.g., fume hood/BSC certifications, CPR, and safety trainings).
• Process and approve requisitions, reconciliations, and vendor payments.
• Assist with budget preparation, financial reporting, expenditure tracking, and year-end fiscal closing.
• Research and resolve financial and procedural issues and coordinate vendor procurement, including event staffing for university events such as Commencement.
• Maintain financial records and documentation in accordance with university procedures.

Administrative & Program Coordination

• Serve as liaison between RMS and university departments, contractors, and external partners to facilitate business and operational processes.
• Coordinate departmental status, committee, and project meetings, including agenda preparation and tracking follow-up items.
• Draft and manage departmental correspondence, safety announcements, and training notices.
• Maintain calendars, schedule meetings and trainings, and coordinate logistics for RMS events and programs.
• Maintain departmental records and electronic files in accordance with document control and records retention requirements.
• Coordinate hazardous waste pickups and maintain compliance documentation.
• Provide administrative coordination for the Occupational Health Program.
• Maintain inventory and property accountability records.

Risk & Compliance Support

• Assist with insurance policy tracking, safety audit coordination, reporting activities, and departmental compliance initiatives.

HR & Personnel Support

• Coordinate hiring documentation, onboarding materials, timekeeping support, personnel records, and training compliance tracking.

Other Duties as Assigned

• Provide administrative and operational support for RMS initiatives, special projects, and departmental priorities. Performs other duties as assigned.

Required Education & Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Eight years of related experience in general office, accounting, or personnel operations, including related supervisory experience.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing, spreadsheet, and database applications. Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Ability to manage multiple priorities, work independently, and handle sensitive information with discretion.
• Experience with financial or HR systems (e.g., FAMIS, Workday, Emburse).

Special Requirements:

Applicants with equivalent experience in lieu of a Bachelor's degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor's degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of twelve years of experience.

Job Posting Close Date:

03/19/2026

Required Attachments:

• Resume or Curriculum Vitae
• Cover Letter

Agency: Prairie View A&M University
Department: Environmental Health & Safety
Job Location: Prairie View, Texas
Job Type: Staff
Proposed Minimum Salary: Commensurate

To apply, visit this link