"Senior Coordinator, Finance and Operations"

Senior Coordinator, Finance and Operations

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Business and Financial Services

Type: Full-Time

Posting Number: req24893

Department: UA Library Administration ADM

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University Libraries Business Center seeks a Senior Coordinator, Finance and Operations who thrives in a collaborative work environment, has a strong work ethic, and exercises creativity in fulfilling assigned duties. The Senior Finance and Operations Coordinator provides financial management support for a $15,000,000 Library Information Access (Library Materials) budget, carrying out duties in accordance with established accounting principles, procedures, and objectives. The incumbent reconciles, analyzes, and prepares various financial reports and assists in managing and reconciling a variety of university funds (state, grant, gift, and auxiliary) with an emphasis on purchasing and budgeting. This position requires sensitivity in handling confidential information, the ability to assess and respond to customer needs effectively, and a collaborative work style to complete assignments of varied and diverse nature. This position reports to the Associate Director, Finance and Operations, and works closely with the Director, Finance and Administration, to manage the libraries' accounts.

Applicants must be currently authorized to work in the United States.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

CHARACTERISTIC DUTIES

FINANCIAL:

• Assist the Associate Director, Finance and Operations in the development of account management structures and budget loads, including account/transaction coding and assignment of funding. Authorizes and approves expenditures; approves and/or prepares various financial documents, including invoice preparation for rendered library services. Determines funding and expenditure decisions based on budget projections; advises on compliance with Libraries and University policies, procedures, and industry best practices. Reconciles financial transactions monthly to ensure proper coding of transactions using established Libraries account management structures.
• Monitor, reconcile, and allocate the Information Access (IA) budget. Assign and oversee work performed by IA support staff. Prepare and submit file feed to UA Financial Systems and serve as a liaison to UA Accounts Payable. Lead collaboration and communication with the library Collection Services Department. Prepare monthly budget reports and facilitate the monthly IA budget meeting with budget owners.
• Assist the Associate Director in developing, producing, and analyzing a variety of monthly, quarterly, and annual reports to provide an accurate and transparent picture of the libraries' financial position for various audiences. Work with various stakeholders to provide appropriate reports and analytical tools for budget forecasting.
• Prepare budget recommendations for the assigned work unit and monitor or administer the budget throughout the year.
• Review accounting and reporting systems, procedures, and completed assignments of other staff to ensure compliance with university or outside agency regulations.

SPONSORED PROJECTS:

• Work with PI and Associate Director to review project budget and initiate and track proposals in the UAR system.
• Assist with grant reporting and meet with PIs to review activity.
• Monitor position funding updates and submit transactions as needed to update position funding per the project budget.

OPERATIONS:

• Adjust to the changing needs of the University and Library operations or the need to provide specialized or individualized reports.
• Help train staff and student employees.
• Work to develop rapport and effective working relationships with other departments and staff in the UA Libraries, demonstrating the UA Libraries' organizational values.
• Stay informed and up-to-date on any relevant University policies and procedures. Recommend, establish, or revise departmental procedures or operating policies; update related departmental manuals.
• Assist with special departmental or library-wide initiatives or projects, including those of a complex nature.
• Participate in the review and redesign of work processes for streamlining and effectiveness.
• Provide backup support for department staff during absences.
• The UA Libraries support the UA's strategic initiatives designed to create a positive environment for all faculty, staff, and students. The candidate is expected to support these efforts in the department and college.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated self-motivation and the ability to work independently with minimal direction and collaboratively as a member of a team.
• Demonstrated proficiency working with UAccess Financials, Analytics, and Employee systems.
• Proven ability in preparing financial reports and performing independent analyses, presenting data, and making recommendations in a variety of formats, including written narrative analyses, charts, graphs, etc.
• Knowledge of accounting principles, practices, and procedures, including those specific to the University of Arizona.
• Excellent customer service skills.
• Ability to use good judgment and solid analytical and problem-solving skills.
• Ability to work in a fast-paced environment, responding positively to unanticipated changes.
• Excellent Initiative, organizational, time management, and follow-through skills.
• Optimistic, flexible, can-do attitude.
• Ability to effectively prioritize workload.
• Fluency in Microsoft Office applications and ability to acquire new software skills.
• Knowledge of Library Services Platforms or other library resource management systems.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to work in a highly collaborative environment, one that values and leverages the benefits of a variety of perspectives.
• Positive attitude and strong demonstration of UA Libraries' Values.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience.
• 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience working with a Library Services Platform or other library resource management system.
• Experience providing training and performance management.
• Experience with UAccess Systems (Financials, Analytics, Employee).

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Finance

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $59,404 - $74,254

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 8

Career Stream and Level: PC2

Job Family: Finance Business Partner

Job Function: Finance

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant: This posting will remain open until filled. To ensure your application is considered, please submit your application materials by 11:59 p.m. on the first review date of February 2, 2026.