Senior Human Resources (HR) Coordinator

Senior Human Resources (HR) Coordinator

Job ID: 296747
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Provides comprehensive support to the human resources team and assigned unit(s), ensuring efficient Human Resources (HR) operations. Involves coordination of HR processes, handling team administrative tasks, on and off boarding employees, HRIS management, workers' compensation, unemployment inquiries, providing general guidance on policies and procedures and other related HR functions and special projects. When assigned, serves as first point of contact for initial questions for designated unit(s). Ensures compliance with university, state, federal and other regulatory rules, policies, and procedures. Maintains a high level of accuracy, timeliness, and confidentiality. Plays a crucial role in facilitating effective communication and service delivery within the HR department and to the university community.

Responsibilities

KEY RESPONSIBILITIES:

1. Supports and trains coordinators with standard operating procedures (SOP), including maintaining the coordinator guidebook
2. Coordinates tasks and processing of assigned HR function, including onboarding and offboarding
3. Manages and verifies documentation processes, whether in the collection of I-9 documentation, E-Verify submission, policy and procedure acknowledgements, or other new hire paperwork, or in the validation prior to processing of the employee record
4. May assist with new employee orientation
5. Manages the offboarding process, ensuring proper documentation for terminations and exit procedures to include exit surveys
6. Processes HR and MSS transactions such as new hires, transfers, promotions, terminations, name changes, and/or changes in job classifications ensuring timeliness, accuracy and compliance with university policies and procedures
7. Ensures relevant HR knowledgebase is current and accurate
8. Provides general guidance on locating relevant HR policies and procedures on the university and USG websites
9. Assists employees, including managers in understanding and applying HR policies and addressing inquiries related to HR processes, including net ID and payroll issues
10. Processes and responds to unemployment claims in accordance with university policies and state regulations while maintaining records and documentation related to the claims
11. Coordinates other functions directly related to the assigned area such as employee workers' compensation claims, unemployment claims, validation of position and employee data, and ensure timely processing and documentation of each
12. Serves as a point of contact for employees and managers regarding worker's compensation inquiries
13. Assists with Title IX hearing preparation cases and schedule coordination
14. Assists with HR related immigration and visa status of employees within the university
15. Partners with HR unit hiring managers and recruiter to schedule team interviews, communicates with candidates and completes team onboarding
16. Assists routinely with highly sensitive or confidential matters, while maintaining discretion as appropriate
17. Schedules and conducts Tier 1 exit interviews for departing employees and document feedback and provide reports to HRBPs and HR leadership
18. Provides compliant-based responses to ongoing employee HR inquiries

Required Qualifications

Educational Requirements
Associate's degree from an accredited institution of higher education or an equivalent combination of education and/or experience.

Required Experience
Three (3) years of human resources experience.

Preferred Qualifications

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Higher education human resources experience

Proposed Salary

The budgeted range is not to exceed $27.00. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Demonstrates trustworthiness and responsible behavior
Able to interpret and execute policies and procedures
Able to establish and maintain effective working relationships
Able to work independently and collaboratively with others within and outside Human Resources
Able to maintain a high level of confidentiality and discretion when handling sensitive and confidential information
Able to regularly and continuously exercise administrative judgment and assume responsibility for decisions, consequences, and results
Able to handle multiple tasks or projects at one time meeting assigned deadline

KNOWLEDGE
Working knowledge of federal, state, and local laws and regulations in human resources

SKILLS
Strong customer service-oriented approach and ability to effectively communicate with all levels of University employees
Excellent interpersonal, initiative, teamwork, problem solving, organization, communication (verbal and written), time management, project management, and presentation skills
Operates effectively within the organizational structure with excellent organizational and time management skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite and HRIS systems)
Strong attention to detail, accuracy and follow up skills
Strong phone and e-mail etiquette