"Senior Office Assistant, Graduate School (Temporary)"

Job Description

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 08/11/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $7,800 for 3 month temporary assignment.

Hours: up to 40 hours per week, non-exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

Job Summary

Provide advanced clerical and typing skills for a department or section.

This is a temporary position dependent on availability of funds and/or departmental need.

Core Responsibilities

1. Responsible for the performance of clerical, typing and data entry duties as assigned, which requires the use of independent judgment.
2. Receives, sorts, screens, and distributes mail and incoming communications.
3. Types, proofreads, and edits correspondence, forms, reports, manuscripts, research articles and other materials and special projects.
4. Acts as a receptionist; answers the telephone, greets, and screens visitors, schedules appointments and answers inquiries regarding policies and procedures.
5. Schedules and coordinates room reservations, catering services and equipment reservations. Makes travel arrangements and reservations.
6. Supervises and assists in the preparation of various records, reports and specialized studies. Analyzes data for completeness and accuracy.
7. Coordinates administrative tasks. Develops work standards and procedures. Counsels, investigates, and evaluates complaints to solve problems as they arise.
8. Tracks department attendance and enters payroll.
9. Assists in the selection and training of clerical personnel.
10. Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
11. Performs work tasks in a safe manner and in accordance with work instructions.
12. Proactively makes recommendations to improve safety.
13. Performs other duties as assigned.

Required Qualifications

• High school graduate or GED.
• Two (2) years of clerical or office experience.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Knowledge, Skills, and Abilities

• Proficiency in the use of English grammar, spelling, and business math.
• Special equipment may be used in specific departments or sections.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

• Office environment.
• Some positions may be located in areas where scientific or service hazards exist.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.