SFESOM Events Supervisor

Job Summary

The Events Supervisor for the Spencer Fox Eccles School of Medicine (SFESOM) Building leads planning, implementation, and oversight of event operations, including supervision of staff, student volunteers, and vendors, for in-person and virtual events, conferences, and meetings. This position interfaces with all necessary departments, ensures seamless event delivery, fosters strong relationships, and upholds high customer service standards.

Event Planning Management

Direct/Manage/Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans.

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The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

1. Works a varied schedule, including early mornings, evenings, and weekends - schedule is based on event needs.
2. Manages planning and execution of on-site and virtual events, including seminars, conferences, webinars/webcasts, and other events.
3. Develops and implements policies and procedures related to event operations, customer service, staffing, and budget alignment with University of Utah policy.
4. Oversees event planning and logistics, ensuring the successful execution of event programs.
5. Establishes and manages event budgets.
6. Identifies new event opportunities for the SFESOM based on strategic goals.
7. Assesses current software and tools; recommends enhancements to improve efficiency and outcomes.
8. Develops event marketing and communication strategies to ensure positive results and achieve objectives.
9. Develops processes for repeatability and scalability of events.
10. Negotiates contracts with vendors, customers, speakers, and other stakeholders.
11. Conducts post-event evaluations, budget recaps, and feedback analysis to inform future event plans.
12. Leads event operations, including set-up, on-site management, and takedown.
13. Supervises staff, volunteers, subcontractors, and vendors to ensure successful event delivery.
14. Recruits, trains, and manages event staff and volunteers.

Supervisor, Event Planning Management

Direct/Manage/Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization. Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree. This is a Supervisor-Level position in the Management track. Job Code: M22361 Grade: M15

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Supervisor, Event Planning Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

Preferred Qualifications Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors. Demonstrates a positive and collaborative approach to teamwork. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Familiarity with event technology - webinars, virtual meetings, webinar platforms, and audio-visual equipment. The candidate should be available to work varying days of the week and shifts, which include night and weekend shifts.

Special Instructions

Requisition Number: PRN44893B
Full Time or Part Time? Full Time
Work Schedule Summary: Hours may vary depending on meeting and events schedule. Evening and weekend hours may be required.
Department: 01473 - SOM Administration
Location: Campus
Pay Rate Range: $60,000-$65,000 Annually
Close Date: 6/30/2026
Open Until Filled: