"Administrative Assistant 1/Trainee (NY HELPS) - CPJ # 8848"

• Search NumberCPJ # 8848TitleAdministrative Assistant 1/Trainee (NY HELPS)CategoryClerical/Maintenance/ServiceDepartmentExercise & Nutrition SciencesPosition SummaryThe purpose of this position is to provide a full range of clerical support to the Exercise & Nutrition Sciences Department. The position requires strong skills in communication, coordination, organization, file maintenance, data base management, and prioritization. The department is part of the School of Education, Health, and Human Services which prepares students for successful entry into their profession. We focus on an ethical approach to human well-being and encourage critical thinking and practical application.Examples of Duties & Responsibilities:This position will provide support for all administrative responsibilities of the Chair which are expected to include, but not be limited to, assisting with faculty travel, department purchases to include food lab items, preparation and submission of the master course schedule; and the completion and processing of necessary (re)appointment paperwork. Effectively managing the office traffic flow via phone, email and/or walk in; scheduling and supervising work study students; and ensuring proper inventory of supplies for the office and that office equipment is properly functioning is also included. As SUNY Plattsburgh is an institution that delivers challenging and high-quality educational experiences to a diverse group of learners, the successful candidate must demonstrate an understanding of and sensitivity to diversity, inclusion, and equity-minded policies, programs, and practices.Required Qualifications:Must be eligible for permanent appointment to this title pursuant to civil service law
• A demonstrated ability to work effectively and collegially with a variety of individuals

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Minimum Qualifications for applicants not currently civil service eligible for the title:

• Administrative Assistant Trainee 1 – High school or high school equivalency diploma
• Administrative Assistant Trainee 2 – High school or high school equivalency diploma; and one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office
• Administrative Assistant 1 – High school or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office or Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience

Preferred Qualifications:Salary (Applicant View)$39,215 to $56,743, in accordance with Civil Service Salary Schedule.

Includes excellent benefits.Closing Date07/25/2024Open Until FilledNoTo receive full consideration, supply all requested documents by:07/25/2024Special Instructions to ApplicantsIf a canvass letter is emailed, you must respond interested and complete an online application to be considered. Please include a complete application and contact information for three current professional references. A resume is also strongly encouraged. Additional information may be requested at a later step in the process.

Important Notes for those appointed as a Trainee:

Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics. More information on the traineeship can be found here.

Important Notes for those appointed under NY HELPS:

Employees will have all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

EEO StatementSUNY Plattsburgh is an equal opportunity employer, committed to excellence through diversity. As an equal opportunity employer and a government contractor subject to VEVRAA, SUNY Plattsburgh complies with hiring regulations regarding sex, color, religion, national origin, disability, age and veteran status.Pay Equity StatementPursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov