Sponsored Programs Administration Records & Transactions Assistant

Posting Details

Working Title
Sponsored Programs Administration Records & Transactions Assistant

Position Number
60023A

Department
SPONSORED PROGRAMS

Location
Norfolk, VA

Type of Position
Classified

Type of Job
Full Time

EEO Category
F Administrative Support (Clerical & Sales)

Job Description

The objective of the Records & Transactions Assistant position within Sponsored Programs Administration at the ODU Research Foundation is to ensure the efficient and accurate management of workforce data and compliance with applicable regulatory and institutional requirements in support of sponsored program project personnel. This role supports the administration of grant-funded personnel actions, including high-quality data entry, employee onboarding, and reporting, ensuring accuracy, consistency, and alignment with sponsored program requirements. The position also provides administrative support for departmental initiatives and projects, with a focus on continuous improvement, process documentation, and operational efficiencies. Through these efforts, the role contributes to the effectiveness of staffing operations and supports the continued growth and management of ODU’s research enterprise.

Knowledge, skills and abilities

• Considerable knowledge of principles and processes for providing effective customer services to diverse customers.
• Basic understanding of payroll/accounting concepts.
• Familiarity with HR principles and practices, particularly in compliance with I-9 and E-Verify regulations.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving skills in identifying errors, discrepancies, or gaps in data and taking corrective action to prevent issues down the line.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Confluence or similar documentation tools.
• Ability to handle multiple data entry tasks and deadlines without sacrificing accuracy or quality.
• Ability to adapt to changes in HR software, compliance regulations, or company policies and adjusting workflows as needed.
• Ability to manage sensitive employee data with the highest level of confidentiality and integrity.
• Ability to work independently while maintaining a strong team-oriented mindset.

Special licenses, registration or certification
None

Education or training
None

Level and type of experience

• Considerable experience with PC-based software such as Microsoft Word, Excel, Access, Power Point, and Outlook.
• Considerable experience in customer service and office administration.
• Working experience in data entry or HR operations.
• Working experience managing large volumes of data and using systems to track and store information.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• Working knowledge of employment laws, including I-9 regulations and E-Verification.
• Working experience with employee onboarding, payroll, and HR compliance tasks.

Conditions of Employment
N/A

Annual Salary/Hourly Rate
Salary commensurate with education and experience

Job Open To
General Public

Open Date
05/08/2026

Close Date
05/29/2026

Open Until Filled
No