"Sr. Admin/Finance Coordinator"

Company:

University of Oklahoma

Job Location:

Oklahoma-Oklahoma City-Health Sciences Center

Category:

Business and Financial Services

Type:

Full-Time

Job Number: 260243

Organization: Medicine Office of the Dean

Schedule:

Work Schedule: Monday - Friday

Work Type: Onsite

Salary Range: Targeted salary up to $60,400 dependent upon qualifications.

Benefits Provided: Yes

Required Attachments: Resume

Job Description

Oversees and provides professional administrative support, financial management and budget planning for the department. Demonstrates advanced, comprehensive knowledge of Graduate Medical Education (GME) principles, practices, and procedures. Independently completes complex assignments with minimal supervision. Provides support for trainee oversight and serves as a key liaison between the GME Office, OU Health, and other major participating training sites.

Duties:

• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing trainee information.
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Submits all paper PAF, EPAF, EDR, travel, and PETs, and run reports as needed.
• Manages approval process for leave accounting/reporting, and other financial matters
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
• Coordinates and executes department events.
• Maintains budget account reconciliation, Pcard management, and other departmental support.
• Ensures GME trainees meet all required employment, health, and regulatory requirements across all participating training sites. Monitors compliance through MedHub Compliance Portal and Workday; generates and distributes delinquency reports to GME programs. Verifies that all trainees maintain current licenses and required certifications. Serves as liaison between the GME Office, participating training sites, and Oklahoma medical licensing boards.
• Collaborates with program leadership to ensure applicants meet all GME, ACGME, ECFMG, and specialty board eligibility requirements. Oversees development and implementation of the ACGME Exceptional Candidate Process. Coordinates with GME programs, Associate Dean of GME/DIO, OU Immigration Office, and ECFMG to ensure timely submission of required documentation and trainee certification for program participation.
• Oversees the ePAF process in collaboration with program coordinators to meet HR deadlines. Distributes and manages information related to hires, terminations, and promotions. Reviews and approves all ePAFs pertaining to GME trainees. Works with programs on extended leave requests to ensure compliance with ACGME requirements.
• Performs administrative duties, including data gathering and reporting to support the Associate Dean of GME and Director of GME. Identifies and resolves departmental issues as they arise. Assists with coordination of special events, including room reservations, catering arrangements, and speaker support.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

Equivalency & Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 72 months related experience.

• 24 months of office management, financial management, or related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Advertised Physical Requirements:

Physical:

• Sit for prolonged periods.
• Communicate effectively and listen.
• Ability to engage in repetitive motion.

Environmental:

• Standard office environment.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Feb 9, 2026

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