"Sr. Admin Support Specialist"

Sr. Admin Support Specialist

Company: University of Oklahoma

Category: Administrative Assistants

Type: Full-Time

Job Number: 252697

Organization: Otorhinolaryngology

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Work Schedule: Mon-Fri 8am-5pm

Work Type: Onsite

Salary Range: Targeted salary up to $38,000 depending on experience.

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Duties:

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
• Prepares various reports and makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
• Opens, routes, and prepares incoming and outgoing mail.
• May run errands for the department.
• Plans and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Required Education and Experience: High School Diploma or GED, AND:

• 24 months office, clerical, or administrative experience.

Skills:

• Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing
• Ability to travel between work sites as needed

Certifications: Valid driver's license may be required for work in certain areas for the performance of specific job duties.

Advertised Physical Requirements:

Physical:

• Sit for prolonged periods.
• Communicate effectively and listens.
• Engage in repetitive motion.
• Use of computer and telephone.
• Stand, stoop, bend, and reach.

Environmental:

• Standard office environment.
• Certain work locations may require the employee to hold a valid driver's license

Hiring contingent upon a Background Check?: Yes

Special Indications: Hiring contingent upon police records check

Job Posting: Dec 9, 2025

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