"Sr Administrative Specialist (Health, Nutrition, and Food Sciences - Anne's College)"

Job Details

Job Title: Sr Administrative Specialist (Health, Nutrition, and Food Sciences - Anne's College)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 60757

Department: Department of Health, Nutrition, and Food Sciences | Anne Spencer Daves College Education, Health, and Human Sciences

Department of Health, Nutrition, and Food Sciences | Anne Spencer Daves College Education, Health, and Human Sciences

Responsibilities

• Oversee administrative, academic, and fiscal processes of the Department of Health, Nutrition, and Food Sciences.
• Manage daily operations and workflow.
• Assign staff responsibilities and provide administrative support to faculty, staff, and students.
• Recommend and implement departmental policies and procedures.
• Serve as primary HR contact for the department.
• Process faculty and OPS, visiting scholar, and courtesy appointments, dual compensation, RDFs, payroll certification, and employee status verification.
• Enter and maintain faculty Assignment of Responsibilities (AOR) and FACET effort reports.
• Manage the Promotion & Tenure process and faculty records, ensuring proper retention and disposal.
• Oversee all procurement and travel activities.
• Process payment requests, requisitions, and purchase orders.
• Serve as departmental liaison to Accounts Payable, Procurement, and Travel offices.
• Oversee and monitor departmental budgets across multiple funding sources (E&G, C&G, AUX, Foundation).
• Analyze and reconcile accounts. Prepare financial reports and recommend budget plans.
• Approve expenditures and collaborate with Budget Office.
• Handle PCI compliance, tuition waivers, and budget requests.
• Recruit, train, and evaluate departmental staff, OPS, and Federal Work Study employees.
• Manage office workflow and staff development.
• Develop and enforce office policies for accountability and reporting.

Qualifications

Bachelor's degree and four years of experience; or a high school diploma/equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)

Preferred Qualifications:

• Experience in budgetary planning, including developing budget recommendations, reports, and preparing budget requests.
• Ability to develop and implement policies, procedures, goals, and objectives.
• Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.
• Ability to prioritize, organize, and perform multiple work assignments simultaneously.
• Ability to elevate process effectiveness and develop change or alternatives.
• Ability to communicate effectively verbally and in writing.
• Experience establishing and maintaining effective working relationships.

Helpful: Who is an ideal candidate for this position? You're known as a problem-solver and a go-to person for getting the job done. You work well under pressure and think quick on your feet - remaining calm and professional. You're a quick learner and able to piece the puzzle together with little effort. Discretion comes naturally to you and going "above and beyond" is not just a catch phrase — it's what you do. You're able to connect and work with people across different backgrounds. You can balance compliance and customer service. You understand the importance of being pro-active and resourceful. You can easily engage with others, be assertive, and diplomatic at the same time. This position takes a unique skill set and you will need to multitask and prioritize. Understanding the importance of both verbal and non-verbal communication is a must.

What is a typical day in this position? No two days are the same and you will be involved in all aspects of the department. One day you may be reviewing budgets and hiring new employees and the next you are assisting your staff member with admissions and allocating tuition waivers. This role is challenging, but along with the challenges comes the reward of contributing to a department that consists of four innovative programs that analyze physical performance, health, and wellness through a foundation in scientific research, technical knowledge, and practical skill-building.

What can I expect in the first 60-90 days? Your first few weeks will be getting up to speed on all things HNFS (Health, Nutrition, and Food Sciences) and Anne’s College — our policies, procedures, and what is expected of you. You will work closely with your Department Chair to understand the responsibilities of the position and you will spend time with your three staff members, gaining an understanding of the work they do. You may also spend time with those in similar positions in other academic units. There's on the job training, but you'll need to bring your previous professional experience and skills to the table; we're definitely not starting at entry-level. Previous experience in overseeing budget activities and human resources is very helpful, and we'll spend time transferring those previous skills to this role.

University Information: One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards: FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations: This is an A&P position. This position requires successful completion of a criminal history background check. This position is being advertised as open until filled. Equal Employment Opportunity: FSU is an Equal Employment Opportunity Employer.