"Sr. Administrative Support Specialist"

Sr. Administrative Support Specialist

Company: University of Oklahoma

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Category: Administrative Assistants

Type: Full-Time

Job Number: 252442

Organization: Dept of Pediatrics

Schedule: Work Schedule: Monday - Friday, 8am-5pm

Work Type: Onsite

Salary Range: Targeted salary up to $38,000 annually, depending upon experience

Benefits Provided: Yes

Required Attachments: None

Job Description

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Duties:

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information.
• Reviews and responds to routine correspondence for the office personnel.
• Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules.
• Makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
• Opens, routes, and prepares incoming and outgoing mail.
• May run errands for the department. Plans and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Required education: High School Diploma or GED, AND

• 24 months office, clerical, or administrative experience

Skills:

• Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Working Conditions:

Physical:

• Sit for prolonged periods.
• Communicate effectively and listens.
• Engage in repetitive motion.
• Use of computer and telephone.

Environmental:

• Standard office environment.
• Stand, stoop, bend, and reach.

Certifications: None

Department Preferences: Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Nov 3, 2025

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