"Staff Assistant for GSE Outreach & Engagement"

Position Summary

The Graduate School of Education at the University of Buffalo is seeking a Staff Assistant to support the center for Outreach and Community Engagement. The Staff Assistant for GSE Outreach & Engagement will provide critical administrative support to the Assistant Dean of Community Relations, ensuring the smooth operation of outreach initiatives and community engagement programs. Additionally, the role includes managing payroll for the Brainy Bulls Online Tutor Mentor Program. This position is essential in maintaining compliance, managing sensitive data, and supporting the Assistant Dean in fostering partnerships and community relations.

Key Responsibilities

Administrative and center support

• Manage the Assistant Deans calendar, schedule meetings, and coordinate outreach efforts with community entities.
• Provide initial outreach to community organizations to strengthen partnerships and grow community-based programming.
• Maintain accurate electronic file systems for personnel documents, including sensitive and category 1 data.
• Ensure compliance with applicable laws, union agreements, SUNY policies, and other university guidelines.
• Respond to correspondence and phone inquiries related to outreach and engagement initiatives.
• Support the Program Director and Assistant Dean in preparing center budget requests and processing OTPS transactions to ensure operational alignment
• Manage supply and facility requests as needed
• Assist with the planning and execution of programs and events in collaboration with the Program Director and Assistant Dean

Duties as assigned in support of hiring student mentors and tutors

• Assist as needed with scheduling interviews, onboard tutors, send offer letters, manage fingerprinting and onboarding paperwork.
• Assist as needed with employment verification and eligibility including VISA and immigration documents related to student employees to ensure all transactions are processed in a timely, accurate, complete, and consistent manner
• Process all EPTF transactions for hiring student assistants
• Process all required Workstudy forms

Payroll Management for Brainy Bulls Program

• Oversee student assistant and workstudy budget to ensure expenditures align and the accounts are not overspent
• Process payroll for all Brainy Bulls tutor mentors, ensuring accuracy and compliance with institutional and program policies.
• Maintain timekeeping systems and ensure timely submission of payroll documentation.
• Address payroll-related inquiries from tutor mentors and resolve discrepancies.
• Collaborate with relevant departments to ensure payroll processes align with university standards.

May include occasional evenings or weekends during peak periods.

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our benefit packages.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of Americas leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Associates degree with 2 years of administrative experience.
• Effective oral and written communication skills.
• Proficiency with virtual platforms (Zoom, Teams, Google Suite, etc.).
• Strong organizational and problem-solving skills.
• Ability to work both independently and collaboratively in a hybrid environment.

Preferred Qualifications

• Bachelors degree or higher with 2 years of administrative experience.
• Experience in SUNY procedures related to academic department support.
• Knowledge of payroll systems and processes.
• Ability to manage sensitive data and ensure compliance with institutional policies.

Physical Demands

Typical office environment and some event management responsibilities

Salary Range

$51,261 - $55,000