"STEM Secretary"

Posted: 07-Jan-26

Location: Mount Laurel

Categories: Staff/Administrative

Internal Number: 5188251

Responsible for providing overall secretarial/ clerical support to an Academic division by establishing and maintaining a system of office procedures designed to promote efficient operation of a given Academic area and coordinating work assignments for other clerical staff.

This is a Support Staff union position as stated in the Support Staff collective bargaining agreement grade level 9. In addition to generic duties of the Secretary- Academic Division description, the following are performed:

• Maintains a variety of division records and disseminates routine and special communications as required
• Processes all paperwork supporting division activities
• Provides typing/ word processing services to the Dean/ Assistant Dean and occasionally to division staff
• Serves as a general resource to students, faculty, ad staff relative to division activities
• Provides timely and courteous phone coverage
• Opens, sorts, stamps, and forwards mail to departmental staff
• Arranges appointments and meetings for the Dean/ Assistant Dean, takes and transcribes minutes, and distributes materials
• Maintains appropriate files in support of the Dean/ Assistant Dean's activities
• Assists in maintaining budgetary records, preparing reports, and gathering data as requested
• Distributes class rosters, orders textbooks, prepares adjunct reports, assists in arena registration, and performs drop/ adds for students
• Manages the division payroll, submitting time cards and distributing checks
• Coordinates office activities in the absence of the Dean/ Assistant Dean
• Performs other related duties as assigned

OVERALL PURPOSE AND RESPONSIBILITY:
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.

Education Required:

• High School Diploma or Equivalent
• Completion of additional specialized courses

Experience Required:
Two (2) to three (3) years of related experience

Skills/Abilities /Knowledge /Other Requirements

• Word processing skills
• Proficient in the English Language
• Organizational skills