"Student Assistant"

Position Summary

Rutgers, The State University of New Jersey, is seeking a Student Assistant for the department of Faculty & Staff Affairs at the Robert Wood Johnson Medical School.

The Student Assistant will support the department with the digitization and organization of faculty personnel records. This role involves scanning paper files, accurately cataloging documents into a secure database, and assisting with records management activities in accordance with university policies and confidentiality standards.

Among the key duties of this position are the following:

• Scans faculty personnel files and related documents using departmental scanning equipment.
• Accurately names, labels, and indexes electronic files according to established naming conventions.
• Enters and catalogs records into a designated database or document management system.
• Performs basic quality checks to ensure scanned documents are complete, legible, and properly filed.
• Maintains strict confidentiality and compliance with university data privacy requirements.
• Organizes and prepares physical files for scanning and secure storage.
• Assists with additional administrative or records-related tasks as needed.

Minimum Education and Experience

• Currently enrolled undergraduate or graduate student in good academic standing.

Physical Demands and Work Environment

• Physical Demands: Ability to sit for extended periods. Ability to lift and move file boxes weighing up to 25 pounds (if applicable)
• Work Environment: Office environment, moderate noise.

Salary

$20 per hour

Categories

Administrative/Support

Staff/Administrative

Location

New Brunswick, New Jersey

City

Somerset

State

NJ