"Student Life Administrative Services Specialist (PT)"

Job Description

Posting Number: Regular_0091588

Position Title: Student Life Administrative Services Specialist (PT)

Classification Title: Administrative Services Specialist I

Min Salary: $19.00

Salary Type: hourly

FLSA: NE = Non-Exempt

Position Summary: The Administrative Services Specialist provides comprehensive administrative, fiscal, and operational support to the Department of Student Life. This position supports the Director of Adult Learner & Student Engagement, professional staff, and student workers by coordinating daily office operations, assisting with budgeting and vendor processes, maintaining records, and supporting student engagement initiatives. The role is essential to ensuring the efficient delivery of student life programs, student leadership and governance activities, and services that support student success.

Required Education/Experience:

• Four (4) years of administrative support experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

Preferred Education/Experience/Skills:

• Associate degree in Business Administration, Office Management or related field.

Other Knowledge, Skills and Abilities:

• Technological knowledge.
• Proficient with Microsoft Office Suite.
• Ability to multi-task and prioritize fluidly in changing environments.

Department: Student Life & Leadership

Work Hours: This position is part-time, scheduled Monday through Friday. Weekly hours may vary but cannot exceed an average of 30 hours per week.

Posting Date: 02/24/2026

Open Until Filled: Yes

Duty and Responsibility: Provide administrative support to the Department of Student Life, including preparing correspondence and maintaining departmental files.

Duty and Responsibility: Maintain confidential records related to student participation, student workers, budgets, and program operations.

Duty and Responsibility: Assist with logistics for student programming, including room reservations, catering requests, equipment needs, and event documentation.

Duty and Responsibility: Support student clubs and advisors by assisting with purchasing and travel processes.

Duty and Responsibility: Assist with departmental budget management, including tracking expenditures, processing purchase requisitions, and maintaining budget documentation.

Duty and Responsibility: Serve as a liaison for vendor relationships, assisting with contracts and invoices.

Duty and Responsibility: Maintain accurate records of student engagement, event participation, and program activities.

Duty and Responsibility: Assist with data collection and reporting to support assessment of student engagement and learning outcomes.

Duty and Responsibility: Prepare routine reports, spreadsheets, and summaries for departmental leadership.

Duty and Responsibility: Other duties as assigned

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