"Study Abroad Advisor"

Job Details

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Position Title: Study Abroad Advisor

Job Category: Academic Staff

Employment Type: Terminal (Fixed Term)

Job Profile: Intl Edu Adv

Job Duties

The University of Wisconsin - Stout is seeking a Study Abroad Advisor to support UW–Stout’s study abroad and study away programs through student advising, recruitment, program coordination, and creative outreach. Working under the direction of the Assistant Director for Study Abroad, this position is part of a collaborative team that assists students in exploring global learning opportunities and navigating the associated academic, cultural, and logistical processes.

The Advisor contributes to program visibility and student engagement through innovative outreach and communication strategies, including digital tools and modern platforms aligned with students’ evolving communication preferences. Strong candidates will demonstrate intercultural competence, creativity, excellent communication skills, organizational ability, and the capacity to manage multiple tasks effectively.

This FASLI-exempt position requires occasional evening and weekend work and may involve domestic or international travel. The anticipated start date is February 1, 2026.

QUALIFICATIONS

Minimum / Required

• Bachelor’s degree.
• Study or work abroad experience.

Highly Desired/Preferred

• Master’s Degree
• Experience in developing and executing instructor-led and student direct enroll and exchange programs.
• Experience working with students, family members, faculty, and others from diverse cultural backgrounds.
• Strong communication, organizational, problem-solving, analytical, and time management skills.
• Ability to establish priorities, possess strong attention to detail, multitask, and ability to work independently and collaboratively as a team member.
• Strong interpersonal skills and the ability to collaborate in the planning and implementation of large-scale events, orientation programs, cross-cultural activities, and student support services with the campus and community.
• Experience with marketing trends, graphic design, and social media.
• Proficient in Microsoft Office Suite and ViaTRM (or other study abroad software).

RESPONSIBILITIES

60% Study Abroad/Away Advising & Instructor-Led Program Support

• Advise students exploring direct, exchange, and instructor-led study abroad programs, in coordination with the Assistant Director for Study Abroad.
• Guide students through application and pre-departure processes, including general support related to academics, finances, logistics, and cultural preparation.
• Maintain accurate program and applicant information in ViaTRM and assist with the management of communication workflows.
• Contribute to planning and implementation of pre-departure orientation.
• Provide general information on passport and visa processes and refer students to appropriate resources when needed.
• Support post-program activities, including evaluation distribution, re-entry resources, and recognition opportunities.
• Assist program leaders with essential aspects of developing, promoting, and administering new and returning instructor-led programs.
• Communicate with academic departments regarding program offerings and student participation as needed.
• Deliver occasional outreach or informational sessions to instructors and staff.

30% Marketing, Recruitment & Creative Outreach

• Develop and implement marketing and recruitment activities that promote study abroad participation.
• Conduct classroom presentations, information sessions, tabling, and other campus-based outreach activities.
• Create and maintain digital and print promotional materials to enhance program visibility.
• Use contemporary communication tools, including digital media and social platforms, to effectively reach and engage students.
• Organize and participate in campus events such as the Study Abroad Fair and program information sessions.

10% Administrative & Miscellaneous Responsibilities

• Assist with coordination of visits from partner institutions and international delegations.
• Contribute to office projects, event planning, and strategic initiatives.
• Support data reporting processes and other administrative needs within the Office of International Education.
• Perform other duties as assigned to support the mission and goals of the study abroad team.

DEPARTMENT INFORMATION

To learn more about the Office of International Education, please visit http://www.uwstout.edu/oie.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, Friday, January 2, 2026, are ensured full consideration. Applications submitted after January 2, 2026, may be reviewed at the discretion of the search committee or until position is filled.

Required application materials:

• Cover letter (* See below)
• Curriculum vitae or resume

*All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.*

Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

For questions regarding this position or recruitment, please contact:

Search Chair: Andria Morse
Email: morsea@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Patti Kahler
Email: kahlerp@uwstout.edu

ADDITIONAL INFORMATION

Minimum starting salary of $42,000, commensurate with qualifications and experience. A six-month probationary period is required.

The Key Job Responsibilities outlined below are derived from the Standard Job Description and provide a general description of the work performed in this role and its contribution to the organization, without regard to any specific employee. For the specific responsibilities of this position, please review the detailed responsibilities listed above.

Key Job Responsibilities:

• Counsels international students and support systems on cultural adjustments, policies, and procedures
• Identifies and refers students to appropriate institutional resources and follows-up on referrals
• Provides guidance and reviews documentation for registration and academic credit transfer requirements according to policies and procedures for international travel and study
• Advises domestic students about international study opportunities
• Identifies, plans, and delivers international education programming