"Study Abroad Coordinator (UPDATED)"

Study Abroad Coordinator (UPDATED)

Company:
The University of Arizona

Job Location:
Tucson, Arizona

Category:
International Programs and Services

Type:
Full-Time

Posting Number: req25314

Department: Study Abroad

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

Please note: This posting has been updated in its Contact Information for Candidates section. Want to make a global impact? Join Arizona International, the University of Arizona's central international office. AZI advances the university's mission by supporting our international community, expanding global learning opportunities, and building international partnerships that create opportunity for Arizona and beyond. Our team works across education, research, and community engagement to ensure that global perspectives strengthen student success, academic excellence, and the university's land-grant mission.

The Study Abroad Coordinator is an integral part of the Arizona International Study Abroad team. This position is responsible for managing and promoting student mobility on assigned study abroad and student exchange programs, working with fellow coordinators on ongoing pan-office projects and new initiatives, and collaborating with University of Arizona departments and other U of A offices on global programming as it relates to the assigned portfolio.

This position will allow for flexible/hybrid work arrangements. Some duties can be performed remotely, but others will require an in-person presence on the Tucson, Arizona campus.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

ADVISING:
-Assist with communication, outreach, and recruitment activities to promote study abroad opportunities.
-Engage in general advising for students in initial stages of interest, providing comprehensive guidance and facilitating program selection.
-Advise students who have selected a program and provide application and program assistance, including information on all cultural and practical aspects, program acceptance, financial aid and scholarships, billing and registration, and health and safety considerations.
-Provide problem-solving assistance and answers to questions (within the bounds of FERPA) to parents, faculty, and staff.
-Assist faculty, staff, and students in interpreting both U of A and Study Abroad policies.
-Support students while abroad and assist with emergency/crisis responses as needed.

APPLICATION PROCESS:
-Manage assigned program portfolio, including coordinating student application and selection processes.
-Maintain the accuracy and completeness of program and student data in Via TRM for all current, prospective, and returned study abroad participants for assigned programs.

PRE-DEPARTURE:
-Develop and/or facilitate program-specific orientation sessions, materials, and activities for outgoing students in collaboration with faculty, marketing, and programing team.
-Ensure students complete post-decision components of application.

PROGRAM DEVELOPMENT FOR APPROVED PROGRAMS:
-Lead and initiate communication with faculty, partners/providers, and all other relevant parties regarding program details, requirements, recruitment, and facilitation.
-Collaborate with senior SA staff, U of A departments and Arizona International finance team to develop and coordinate new study abroad programs, including providing details of program proposals, budgets, target enrollment levels, partner agreements, and upholding University of Arizona and SA policies.
-Act as liaison between faculty and staff in Arizona International, U of A departments and colleges, and international partner institutions in identifying global opportunities and initiatives.

GENERAL OPERATIONS:
-Attend all Arizona International meetings and participate, as possible, in Arizona International events.
-Serve as member of Arizona International committees/task forces as required.
-Contribute to the collaborative planning and execution of University of Arizona strategic priorities.
-Represent the University of Arizona locally, nationally, and internationally, as needed.
-Maintain knowledge base in field through professional development. Attend conferences and workshops as appropriate on a rotating basis.
-Other duties as assigned by supervisor.

Knowledge, Skills & Abilities:

-Excellent organization, communication, and presentation skills.

-Ability to effectively communicate and collaborate with people from a variety of cultural backgrounds.

-Proficiency in English and one other language.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Master's degree.
• Experience working in the field of study abroad.
• Experience using Via TRM.
• Experience using a Customer Relationship Manager (Salesforce, etc.) and/or project management tool (Basecamp, Teamwork, etc.).
• Experience using Excel for basic reporting.
• Experience working with Drupal-based websites.
• Experience working with individuals from different cultural backgrounds.
• Experience living, working, or studying abroad.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $47,356 - $59,195

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade 6

Career Stream and Level PC2

Job Family Global Initiatives

Job Function Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1