Job Type: time type Part time
Compensation:- $19.65 per hour, 29 hours per week
- This is a fixed-term position through 11/30/2027.
Compensation Type:Non-Exempt
Employment Type:Regular
Grade:This position performs accurate and efficient technical duties and provides positive customer service in support of the Controller, Assistant Controllers and assigned Business Office operations to help maintain the integrity of the Colleges financial operations and internal controls.
MAJOR DUTIES- Manage, reconcile, prepare invoices, process or applies payments, and resolve issues for a variety of College programs or services covering third-party or vendors accounts and manage receivables; as assigned.
- Administers, monitors, balances, reconciles and invoices various accounts which may include pre-approval of charges; prepares monthly reports; invoices; posts activity; prepare or posts journal entries and/or budget adjustments; as assigned.
- Processes financial aid payments and student refunds; prepares and invoices sponsors for student tuition, fees, books, etc.; reconciles and balances student and other accounts; as assigned.
- Performs cashier duties to include monitoring, posting, and reconciling cash to receipts and the accounting system while maintaining accurate account balances following internal controls and proper cash handling procedures; as assigned.
- Processes payments; provide accurate information to students, employees or third parties concerning accounts; processes reports, staff, family or faculty waivers; as assigned.
- Maintains files and records; sorts and distributes mail; copies, scans and/or index documents; as assigned.
- Performs related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION- Knowledge of generally accepted accounting principles.
- Knowledge of college policies and procedures.
- Knowledge of computers and job-related software programs.
- Skill in the provision of customer services.
- Skill in decision making and problem solving.
- Skill in the completion of a variety of reports.
- Skill in oral and written communication.
SUPERVISORY CONTROLSThe supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINESGuidelines include following FERPA authorizations regarding student records; adhering to Generally Accepted Accounting Principles (GAAP), College and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK- The work consists of related technical and customer service duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
- The purpose of this position is to provide technical and customer service support for office operations. Success in this position contributes to the efficiency and accuracy of those operations.
CONTACTS- Contacts are typically with co-workers, faculty, staff, students, parents, bank personnel, auditors, vendors, and members of the general public.
- Contacts are typically to give or exchange information, to resolve problems, or to provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT- The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping or walking. The employee occasionally lifts light objects.
- The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITYNone.
MINIMUM QUALIFICATIONS- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".- Cover Letter (Required)
- Curriculum Vitae (CV) or Resume (Required)
EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.
