TEMPORARY Administrative Assistant - Oakhurst Campus

Job Details

TEMPORARY Administrative Assistant - Oakhurst Campus

Salary: $29.70 - $36.53 Hourly
Location: Oakhurst Community College Center, CA
Job Type: Temporary
Division: OCCC Oakhurst Community College Center
Job Number: 202600031 - T

General Purpose

Under general supervision, performs advanced administrative support for a Dean, Director or department head; creates and maintains documents, reports, records and files required for work processes; assists in budget development and tracking; performs complex scheduling and calendaring; provides staff support to committees, taking and posting agendas and minutes; coordinates event logistics; and performs related duties as assigned.

Essential Duties & Responsibilities

• Provides clerical and administrative support to an administrative Dean, Director or department head...
• Screens and responds independently to phone calls, correspondence and email inquiries...
• Coordinates administrative processes for department hiring...
• Coordinates full- and part-time staff and faculty payroll administrative processes...
• Organizes, maintains and updates confidential, specialized and technical files...
• Creates and maintains spreadsheets and small application databases...
• Maintains and coordinates a variety of manager and/or division calendars...
• May provide administrative, logistical and technical support to the department...
• May provide day-to-day lead work guidance and direction to other staff and student aides...

OTHER DUTIES

May coordinate the faculty evaluation process... Receives and inputs a variety of information... May assist in developing and presenting professional development workshops... Provides backup for other department or division office administrative support staff... Interacts with other colleges... May assist with priority registration of students... Demonstrates sensitivity to and understanding of historically minoritized groups... Orders and replenishes an inventory of office materials and supplies... Performs related duties as assigned.

Employment Standards / Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: Modern office practices... Skills and Abilities to: Assign and review the work of assigned staff...

EDUCATION AND EXPERIENCE
Graduation from high school or GED equivalent and at least four years of progressively responsible clerical support experience...

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
Certain assignments may require a valid California driver's license...

HOURS: Monday - Wednesday: 10am-3pm Thursday: 11am-3pm