Transfer Credit Evaluation Coordinator

Baylor University is seeking a Transfer Credit Evaluation Coordinator within the Office of the Registrar to provide critical team resources by sharing responsibility for academic records functions, with a focus on the evaluation of transfer credit and maintenance of related systems. In addition to primary administrative tasks related to transfer credit, this role is highly involved in projects to expand equivalencies and improve Baylor's overall transfer friendliness in partnership with…

Admissions and the Office of the Provost.

All applicants must be currently authorized to work in the United States on a full-time basis.

A hybrid work arrangement will be considered on a case-by-case basis.

A Bachelor's degree and one year of relevant work experience are required. Three years of relevant experience are preferred. A combination of education and experience will be considered in lieu of the degree requirement.

Preferred Qualifications

Curiosity and enthusiasm for learning/developing expertise over time
Attention to detail and quality control
Comfort with technology and strong aptitude for learning new systems
Ability to understand, analyze, and improve complex processes
Strong communication skills
Commitment to excellent customer service
Respect for campus diversity and dedication to building an inclusive team environment
High integrity, with particular regard to compliance and accreditation concerns (including but not limited to FERPA, Title IV financial aid, and upholding University academic policies)
Flexibility to work on a mixture of repetitive tasks and novel problem-solving each day, depending on the day and season

Systems/Software We Use

Banner (Ellucian) - Student Information System (SIS)
TES & Transferology (CollegeSource) - transfer equivalencies
OnBase (Hyland) - document management and workflows
uAchieve (CollegeSource) - degree audits
CIM & CAT (Courseleaf) - curriculum management and catalog
Crystal Reports & Business Objects (SAP) - reporting from Banner and related database sources

What You Will Do

Add transfer credit to each student's academic record in accordance with transfer credit policy, communicating with Admissions, academic units, and advising offices as needed to facilitate the transfer process
Process credit by exam managed by the Office of the Registrar (CLEP and departmental exams)
Make modifications to transfer course equivalencies based on approvals in the ECR (Equivalent Course Request) and CIM (Curriculum Inventory Management) systems or Provost's Office directives
Maintain equivalencies for Credit By Exam (e.g., CLEP, departmental exams, AP, IB, A-levels), in collaboration with Admissions, departments, and the Provost's Office
Review course content and sequencing to develop recommendations for new/updated equivalencies for TCCNS (Texas Common Course Numbering System), other state numbering systems, and other frequently transferred courses
Contribute to the continuous improvement and effective implementation of transfer processes, policy, and communications
As and needs dictate (varies widely by season), support the broader Academic Records team through activities such as: processing honors credit, petitions, or small degree audit updates; contributing to curriculum maintenance activities, degree certification/conferral processes, and special projects; solving problems related to students' academic records
Respond to student and advisor questions related to current transfer credit equivalencies and policy
Assist constituents with other general Registrar questions via email, phone, and in-person during assigned shifts; this currently includes 2 days/week in-office but is subject to change at any time
Perform all other duties as assigned to support Baylor's mission
Ability to comply with university policies
Maintain regular and punctual attendance

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Transfer Credit Evaluation Coordinator

Baylor University

Waco, Texas, USA