"Transfer Credit Evaluator and Articulation Officer"

Job Description Summary:

The Transfer Credit Evaluator is responsible for reviewing and evaluating incoming transcripts for transfer and advanced placement credit, processing credit for continuing students, and ensuring compliance with institutional policies and academic standards. Duties include entering evaluated credits into Banner, assisting with non-traditional credit (AP, IB, CLEP, military), and resolving discrepancies related to transfer credit. The evaluator collaborates with Admissions, Advising, and other campus partners to ensure a smooth transfer experience for students. As the Articulation Officer, this position serves as the University’s lead for developing, maintaining, and communicating course articulation agreements with partner institutions. The role ensures that transfer pathways and course equivalencies are accurately documented in university systems and collaborates with faculty, advisors, staff, and administrators to address transferability concerns and support articulation-related processes. Responsibilities also include performing additional tasks and miscellaneous projects assigned.

Minimum Qualifications:

• Knowledge of DegreeWorks, Banner and Transfer Evaluations Systems (TES).
• Minimum 2 years experience working in a Registrar’s Office.

Preferred Qualifications:

• Familiarity with the California Community Colleges (CCC), California State University (CSU), and University of California (UC) systems.
• Experience coordinating projects across multiple departments or institutions.

Specific Duties:

Transfer Credit Evaluator (45%):

• Evaluate official transcripts to verify accreditation status and transferability of coursework.
• Utilize online or hard copy catalogs, Assist.org and other CSU/IGETC materials, and ACE accreditation guides to research accreditation and applicability of transfer work toward La Verne degree requirements, and use the Banner Articulation Module to perform articulation of transfer work.
• Work in coordination with the La Verne Transfer Center, Faculty and Professional Advisors, and with the Articulations staff at transfer institutions to research coursework not previously evaluated.
• Ensure integrity of all data contained in each student’s Banner record, including accuracy of transfer credit records, as well as curriculum, student information, and registration records.
• Work with Undergraduate Admissions and Regional Campus Administration to verify data contained in the Banner student record; make corrections and updates to Banner as needed to reflect accurate student data.
• Evaluate official transcripts to verify accreditation status and transferability of coursework. Utilize Banner Articulation Module, online or hard copy catalogs, and ACE accreditation guides to research accreditation and applicability of transfer work toward La Verne degree requirements.
• Work in coordination with the La Verne Transfer Center, Faculty and Professional Advisors, and with the Articulations staff at transfer institutions to research coursework not previously evaluated.
• Utilize Banner to make adjustments to individual student DegreeWorks reports based on Faculty approved major substitutions and changes to major requirements, major or minor contracts, and GE or transfer credit appeals.
• Verify that changes have been accurately processed by running and auditing new reports; notify advisor and/or student when revised reports are available for viewing via Banner or MylaVerne.
• Assist in maintaining workflow documentation and identifying opportunities for process improvement in credit evaluation.
• Stay current on best practices, system updates, and policy changes related to transfer credit evaluation and articulation.

Articulation Officer (45%):

• Develop and maintain articulation agreements and transfer credit equivalencies with community colleges, private institutions, and other accredited partners.
• Coordinate the review and approval of new and updated course articulations with faculty and academic departments.
• Manage and update articulation records in internal systems (Banner, TES, DegreeWorks) and ensure consistency with the University Catalog.
• Serve as the primary liaison for articulation inquiries from external institutions and campus partners.
• Collaborate with Admissions and Advising to ensure accurate and accessible transfer information for students and counselors.
• Monitor regional and national best practices related to articulation and transfer credit policy; recommend and implement improvements to university procedures.
• Support the review and renewal of memoranda of understanding (MOUs) and transfer partnership agreements.
• Provide guidance to staff, faculty, and advisors on articulation, transfer credit, and course evaluation procedures.

Additional Duties as Assigned (10%):

• Use Banner to maintain and update student academic history, including the verification and processing of grade changes, academic appeals, course challenges and certifications, and the entry of hard copy transcripts into the online system.
• Support the Evaluations Staff as needed by logging incoming admission packets, transcripts, and Applications for Graduation into Access database logs; create Registrar folders for new or returning students; work with Undergraduate Admissions and Regional Campus Administration to ensure all files have been properly received, inventoried and stored.
• Prepare hard copy documents for permanent storage, scanning, destruction, or return to admissions location.
• Perform clerical tasks including, but not limited to, word processing, photocopying, filing, faxing, and general office duties.
• Other tasks as assigned by the Assistant Registrar and/or Associate Registrar.

Salary Range

Minimum: $23.10
Maximum: $26.10

Benefits Summary:

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation.
Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.

Location:

La Verne Main Campus