Transfer Services Coordinator

Job Summary

Assist students with the transfer process to 4-year educational institutions by providing leadership and coordination of transfer fairs, university campus visits to HCC sites and related programming, off-site visits to senior institutions. Maintain relationships with assigned Articulation Agreement Affiliated partner institutions to facilitate communication of curriculum updates and changes to admissions/transfer process.

ESSENTIAL FUNCTIONS

• Engage students enrolled in Articulation Agreement Affiliated programs at HCC about the transfer process at partner institutions.
• Provide updated information on transfer pathways and strategies, including transferability of credit and assist with completion of college applications.
• Organize and conduct quarterly transfer fairs, host university recruiter information sessions and interviews, promote university campus tours, and facilitate other transfer services programming in partnership with Transfer Services Specialists.
• Partner with Career & Job Placement Services, Pathways Advising, P-16, Instructional Services to host Career & Transfer Fairs and other industry-driven events designed to promote specific and nuances career and transfer outcomes.
• Coordinate and implement Transfer Services Workshops Series in partnership with University partners.
• Maintain contact with university partner admissions and transfer advisors to learn of curriculum/course sequencing changes as well as specific articulation agreement guidelines/standards.
• Collaborate with HCC Pathway Advising Teams to ensure ease of appointment scheduling and promoting Transfer Services initiatives.
• Utilize existing technology (PeopleSoft, CareerHub, Who's Next, and other resources) to document, track, and report interactions of HCC students with university representatives.
• Assess and promptly respond to the needs and concerns of students, interested in transferring, through various communication mediums.
• Provide monthly reports on transfer services activities and results to Transfer Services leadership.
• Assist students with transfer planning to universities to include, joint admissions programs, articulation agreements, common course numbering, and transfer plans.
• Collaborate with various departments to assist students in completing graduation checklist items and other transfer related matters.
• Track and document graduate cohort transfer outcomes to assigned articulation agreement partner institutions.
• Establish and maintain a thorough knowledge of all programs at assigned articulation agreement partner institutions, including but not limited to the academic, workforce, adult education, and non-credit programs.
• Support Office of Alumni Affairs initiatives by collaborating on related events and contributing to data-driven projects.
• Performs other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Bachelors degree required.
• 3 years directly related experience required
• Experience working in a higher education environment preferred
• Experience with a CRM product, PeopleSoft, Banner, Simplicity and/or other student information systems/career services software preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Excellent interpersonal and oratorical skills
• Use data to make informed decisions Budget Management

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215