TRIO Grant Assistant

About Oakton College

Educate. Empower. Transform

At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive.

We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future.

We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston.

As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture.

Explore career opportunities at Oakton College.

Job Description

Basic Function and Responsibility

Under general supervision the primary responsibility of this role is to compile and manage data related to TRIO program participants, services, and federal reporting requirements. This role will also involve maintaining and processing data to support grant objectives and provide requested data to the College. The incumbent will provide assistance with administrative and clerical tasks in the TRIO program office.

Characteristic Duties and Responsibilities

• Maintain and update student data files and computer records for student participants.
• In collaboration with the program manager, compile, process, and manage data from the program's database, ensuring accuracy and completeness for federal reporting and program evaluation.
• Establish and maintain data records to assist with grant compliance, program objectives, and College reporting requirements.
• Prepare data reports for the TRIO team.
• In collaboration with the program manager help coordinate data collection and input processes to ensure timely and accurate data submission for grant reporting.
• In consultation with the program manager, monitor and track expenses associated with departmental budgets.
• Create, revise, and update procedures needed for program services and to comply with federal report requirements. Track required forms and create reports.
• Maintain efficient, timely, and accurate responses to internal and external inquiries via phone, e-mail, and in-person.
• Maintain inventory of office supplies and prepare, organize, and submit invoices, purchase requests, travel forms, and other college-related documents.
• Attend Student Support Services/TRIO Program staff meetings.
• Assist with front desk coverage as needed.
• Perform other job-related duties as assigned.

Requirements

Hiring Qualifications and Working Conditions:

• Associate's degree is required. A bachelor's degree is preferred.
• Three years of administrative assistant experience is required and previous experience with grant reporting is preferred.
• The ability to manage data and use critical thinking skills is required. Experience with database applications such as Student Access, Banner, and Zogotech, is preferred.
• Intermediate word processing, intermediate spreadsheet application (Advanced Microsoft Excel preferred), and beginning presentation application skills are required. Strong writing skills.
• Ability to multitask among shifting priorities and maintain professionalism with internal and external visitors in high-traffic areas.
• Experience with TRIO programs is strongly preferred.
• Experience with student support programs and services, particularly in a college setting, is preferred.

Physical Demands:

Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions.

Additional Information

Hours: 25 hours per week to be worked Monday - Friday between 8:15 am - 5:00 pm

Salary: The hourly salary of this position is $22.29

This is a temporary grant position and continued employment, is based on the successful renewal of the grant.

Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.

Oakton College is an equal opportunity employer and has a strong commitment to diversity. In that spirit, we seek a broad spectrum of candidates, including minorities, veterans, women and people with disabilities. EOE/AA/M/F/D/V

Application Instructions:

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Oakton College does not utilize E-Verify for employment eligibility verification.