"TRiO McNair Program Coordinator"

Job Details

Posting Details

Job Title
TRiO McNair Program Coordinator

Department
ODU TRIO MCNAIR

Position Number
GP256A

Location
Norfolk, VA

Job Summary

The McNair Scholars Program Coordinator plays a critical role in supporting the successful implementation of the federally funded Ronald E. McNair Post-Baccalaureate Achievement Program at Old Dominion University. The Coordinator works collaboratively with program staff, faculty mentors, and campus partners to coordinate and deliver individualized services that prepare first-generation, income-eligible, and underrepresented students for graduate and doctoral study.

This position is responsible for coordinating daily operations, maintaining student records, and implementing high-impact services including advising, graduate school preparation, research engagement, and academic support. The Coordinator manages a caseload of participants and supports them through tailored academic planning, mentoring, and enrichment opportunities aligned with the McNair grant objectives.

Essential Duties and Responsibilities:

Student Support & Advising

• Provide academic, career, and graduate school advising to McNair Scholars, with attention to individual needs and long-term goals.
• Support students in identifying appropriate graduate programs, preparing application materials, and navigating the admissions and funding processes (e.g., fellowships, assistantships).
• Coordinate individualized degree planning and needs assessments to promote retention and timely graduation.
• Assist students in developing strong non-cognitive skills such as goal-setting, time management, and resilience.
• Maintain a caseload of participants and provide consistent, documented services and follow-up.

Program Implementation & Operations

• Coordinate the delivery of McNair workshops, seminars, mentoring sessions, and academic events.
• Support logistics for the Summer Research Institute, including faculty collaboration, student placements, travel arrangements, and research dissemination.
• Track student participation in program activities and support graduate school application progress.
• Assist with the coordination of national research conferences and scholarly presentation opportunities.
• Ensure alignment of program activities with McNair grant goals and federal guidelines.

Assessment, Evaluation & Data Management

• Maintain accurate records and data for all participant services in accordance with federal compliance requirements.
• Monitor academic progress, research engagement, and graduate school application outcomes.
• Assist in preparing data reports, performance updates, and information for the Annual Performance Report ( APR ).
• Develop and implement assessment and evaluation tools to improve service delivery and student outcomes.

Partnerships & Collaboration

• Work closely with the McNair Director, faculty mentors, and graduate school representatives to support participant development.
• Promote a student-centered culture of excellence, inclusion, and achievement.
• Support outreach and recruitment of eligible McNair participants.
• Maintain strong communication with university departments and external collaborators.

Other Duties

• Participate in professional development and training aligned with TRIO best practices.
• Represent the McNair program at events, conferences, and campus functions.
• Perform other duties as required or assigned.

Position Type
FullTime

Type of Recruitment
General Public

Minimum Qualifications

• Master’s degree in higher education administration, student development, counseling, social work, STEM, or a related field from an accredited college or university.
• Experience providing academic, career, and financial advising to underrepresented college students.
• Experience supporting students with scholarly engagement, graduate admissions, and financial aid.
• Experience coordinating mentoring, academic support, and tutorial services.
• Familiarity with student needs assessments, academic planning, and learning strategies.
• Knowledge of graduate school application procedures, timelines, and resources.
• Ability to track student retention, graduation, and outcomes.
• Proficiency in maintaining caseloads, documenting services, and managing data for compliance.
• Knowledge of the challenges and barriers faced by first-generation, low-income, and underrepresented students.
• Strong interpersonal skills with the ability to build effective relationships with diverse student populations, faculty, and staff.

Preferred Qualifications

• Experience with TRIO programs or other federal college access and success initiatives.
• Experience in collegiate teaching, research mentorship, or coordinating undergraduate research programs.
• Knowledge of national research presentation opportunities and graduate school funding resources.
• Familiarity with non-cognitive coaching strategies including motivation, advocacy, and goal tracking.
• Former participant in a TRIO or similar program preferred.

Conditions of Employment

• This is a full-time, in-office position located on the campus of Old Dominion University.
• Office hours are Monday through Friday, 8:00 a.m. – 5:00 p.m.
• Must be available to work occasional evening and weekend events, as well as overnight travel for conferences and student trips.

Funding Statement: This position is fully funded by the U.S. Department of Education through the TRiO Ronald E. McNair Post-Baccalaureate Achievement Program grant and is contingent upon continued federal funding.

Job Open Date
07/08/2025

Open Until Filled
Yes

Application Review Date
10/24/2025

Special Instructions to Applicants / Additional Materials Required

The hiring range for this position is $57,000-$60,000.

Funding Statement: This position is fully funded by the U.S. Department of Education through the TRiO Ronald E. McNair Post-Baccalaureate Achievement Program grant and is contingent upon continued federal funding.

Criminal Background Check
The final candidate is required to complete a criminal history check.

Department Information

TRiO Programs
pstudiva@odu.edu