Undergraduate Admissions Counselor

Position Description

Undergraduate Admissions Counselor

Job Category
Fulltime Regular

Exempt/Overtime Eligible
Exempt

Benefits Eligible
Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Undergraduate Admissions Counselor is a regular, full-time, benefits-eligible salaried position responsible for recruiting and evaluating candidates for undergraduate admission as well as carrying out other assigned projects as needed. This position will sit within the Marketing, Communications, and Visitors’ Experience team of the Undergraduate Admissions Office and reports to Senior Associate Director.

Essential Job Duties

• Responsible for filling a significant coordinator role for an admissions program and/or event. The admissions program specific to this role will encompass marketing, particularly managing the branding and social media strategy of the Undergraduate Admissions Office.
• Counsel students and conduct presentations about Caltech undergraduate life, admissions and financial aid policies/procedures to audiences on campus, in high schools, and at large off-campus venues.
• Plan and execute an effective recruitment travel plan that makes appropriate use of staff time, budget, and data to target the most promising candidates to Caltech.
• Travel as much as 4-6 weeks during the fall months, including but not limited to out of state travel.
• Build and maintain relationships with high school counselors and alumni in an assigned fixed region, as well as with faculty, staff and other relevant stakeholders.
• Thoroughly read, critically evaluate, and recommend appropriate admission decisions on highly competitive applications.
• In concert with the overall brand guides of the Institute, directs the social media and branding standards specific to the Undergraduate Admissions Office.
• Manage the design, ordering, and inventory of marketing materials (publications, swag, etc.) which can include evergreen and event specific needs.
• Maintain and oversee a social media and branding budget.
• Carry out other admissions-related projects as assigned by the Dean of Admissions or a Senior Associate Director.

Basic Qualifications

• Bachelor's degree required as well as familiarity with the activities of an undergraduate admissions office.
• Basic understanding of how to use creative tools (e.g. Adobe Creative Suite, Canva)
• Knowledge and experience with various social media platforms.
• Ability to work, and comfort with, diverse audiences.
• Excellent verbal and written communication skills.
• Incumbent must be conscientious, proactive, self-motivated and a strong, positive team player.
• Must have the ability to participate in a fast-paced, creative, and success/deadline driven environment.
• Attention to detail, especially as it pertains to the holistic review of application materials.
• Exhibit professional behavior and excellent judgment in executing all activities of the office.
• Flexibility to travel by air, especially for several weeks in the fall, spring or summer months, to domestic locations.
• Must have the ability to manage several projects simultaneously while meeting aggressive deadlines.
• Knowledge of basic Microsoft office tools including Word, Excel, and Outlook.
• Flexibility to work beyond a typical 8am-5pm job, including evening and weekend projects.
• Possess and maintain a valid California driver's license throughout the course of employment.

Preferred Qualifications

• Strong knowledge of design programs (Adobe Creative Suite), web content management systems (in particular WordPress) and Microsoft Suite.
• Experience working with diverse and underrepresented student populations.

Required Documents

• Resume.
• Cover Letter.

Hiring Range

$67,300 - $72,000 Per Year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.