"University Events Manager"

University Events Manager

SUNY Brockport

Salary: $66,256.00 Annually
Location: SUNY Brockport
Job Type: Professional Full-Time
Job Number: 2600291
Division: Advancement and Communications
Department: University Events
Opening Date: 01/28/2026
Closing: 2/12/2026 11:59 PM Eastern

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

SUMMARY
SUNY Brockport is accepting applications for a University Events Manager. Reporting to the Vice President for Advancement and Communications, this position is responsible for all facets of developing and administering events planning, data management, and programs for campus. The University Events Manager develops strategy, planning, and implementation for high profile campus events, summer programs, third party events, and conferences with a standard of excellence that advances the University in its relationships and reputation.

JOB FUNCTIONS
Essential Functions:

Office Management

• Negotiates contracts for services, approves suppliers' invoices, maintains financial records, reviews final billing, submits to clients, and prepares related reports.
• Manages operational and administrative functions in a professional and confidential manner to ensure specific projects are delivered efficiently.
• Manages the day-to-day operations of the University Events office, supervising the University Events Coordinator.
• Markets facilities to potential clients, develops sales packages, and responds to RFP's.

Program and Event Management

• Assists clients with selecting venues, completing forms, identifying additional approvals, and events that require further planning meetings with other departmental staff.
• Communicates, maintains timelines, and enforces event policies and develops client relationships.
• Coordinates marketing of events and summer programs through communications via print, email, phone, the University website, and social networking platforms. Works with communications staff to ensure appropriate media coverage.
• Collaborates with colleagues, faculty, and staff to maximize event success.
• Works with internal and external teams and stakeholders to define and develop event goals, objectives, budgets, and specific implementation plans.
• Assists third-party clients with selecting venues, completing forms, identifying additional approvals and events that require further planning meetings with other departmental staff.
• Responsible for communicating and enforcing event policies.
• Recruits and manages volunteers for internal events, establishes staff schedules, task assignments, and equipment allocations to ensure conformance with the objectives and goals for the event.
• Manages event logistics and provides on-site event management.
• Identifies event risk assessment and crisis-management planning strategies. Troubleshoots and resolves issues relating to the successful execution of events.
• Conducts post-event debriefing sessions. Develops and executes all necessary follow-up with subcontractors, sponsors, and other stakeholders. Provides post-event analysis, budget recaps, and participant feedback. Incorporates learning into future plans.
• Negotiates contracts with internal and external vendors and subcontractors to ensure lowest cost and highest quality service.
• Determines fiscal requirements, prepares budgetary recommendations, and works within event budget to achieve performance metrics and return on investment.
• Supervises, directs, and coordinates the activities of personnel, subcontractors, and vendors as required to successfully execute all aspects of the event.

Room Reservation Administration

• Serves as the lead event scheduler responsible for scheduling and approving use of space managed by University Events in compliance with the University and New York State policies and regulations.
• Assists in managing campus events scheduling system and master calendar.
• Manages weekly events meetings (WEM), producing all necessary collateral for meeting including agenda, setup worksheet, markup, and meeting minutes.
• Conducts research and prepares proposals to advance the mission of the University Events Office and event management on campus as a whole.
• Serves on steering committee to work on continuous improvement of EMS system.

REQUIREMENTS

Minimum Qualifications:

• Bachelor's degree in Business Administration, Marketing or related field from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university. Any combination of education and experience that demonstrates an ability to do the job will be considered
• Minimum of three years of experience in planning and implementing events
• Strong interpersonal and customer service skills with a proven track record of working collaboratively as a team member
• Valid New York State driver's license
• Must be able to work some nights and weekends

Preferred Qualifications:

• Experience working with databases, scheduling, and event management system (EMS)
• Experience working in Higher Education
• Excellent computer skills, including proficiency with Microsoft Office and familiarity and ease with working on databases and websites
• Exceptional verbal and written communication skills
• Ability to effectively lead and direct others
• Excellent organization, planning, and management skills
• Demonstrated experience and skill in drafting and negotiating contracts
• Demonstrated ability to prepare accurate budgets and effectively manage expenses
• Strong initiative, adaptability, and focused attention to detail

ADDITIONAL INFORMATION
Work Schedule:
37.5 hours/week: Monday-Friday, 8:30am-4:30pm
Benefits:
This position is benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.
Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references.