"UNSW AI Institute Project Officer"

The Opportunity

The Faculty of Engineering has a continuous (permanent) opportunity for a Project Officer to be based within the UNSW AI Institute—a pan-university initiative established with the vision of positioning UNSW as a global leader in developing AI as a safe, reliable, and ubiquitous technology for the benefit of society. In this role, you will provide project coordination, executive support, reporting, and respond to complex enquiries using sound judgment, initiative, technical expertise, and discretion. You will also contribute to communications, build key internal and external relationships, and provide administrative support for key programs and projects.

This role reports to the Director of the UNSW AI Institute, Dr Sue Keay, and has no direct reports.

• Salary, Level 6: $103,866 to $110,801 per annum + 17% superannuation
• Full time
• Continuing (permanent)
• Location: Kensington – Sydney, Australia
• Flexible working options

About UNSW

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. But what makes us different isn’t only what we do, it’s how we do it. Together, we are driven to be thoughtful, practical, and purposeful in all we do. If you want a career where you can thrive, be challenged, and do meaningful work, you’re in the right place.

The UNSW AI Institute is a leading research hub at UNSW Sydney, uniting experts across disciplines to develop ethical, impactful artificial intelligence. With over 350 researchers and 50+ labs, it drives innovation in areas like healthcare, robotics, and policy, while fostering collaboration and public engagement to shape the future of AI. For more information, please go to: https://www.unsw.edu.au/unsw-ai

The Faculty of Engineering at UNSW is a national and international leader in engineering research and education, and it is the University’s premier research faculty. It is the largest engineering faculty in Australia, graduating the most engineers and having the largest research expenditure. The Faculty offers a diverse range of undergraduate and postgraduate programs across eight schools, fostering innovation and addressing global challenges. With strong industry partnerships and cutting-edge research, UNSW Engineering prepares students to become leaders in their field. For more information about the Faculty of Engineering please refer to the Faculty website: https://www.unsw.edu.au/engineering/about-us

Skills and Experience

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• At least 5 years’ experience in administration, with PA/EA experience to senior management in a large and complex multi stakeholder research institution or equivalent highly regarded.
• Excellent written and verbal communication skills, with a high level of attention to detail for deliverables.
• Stakeholder management skills, with the ability to liaise effectively with a range of stakeholders.
• Experience working with a range of computer systems and applications. Advanced word processing, PowerPoint, spreadsheet, database, desktop publishing, internet and e-mail skills, including proficiency with computer packages including Microsoft Office.
• Excellent time management skills, with a demonstrated ability to respond to changing priorities, managing multiple tasks and meet competing deadlines by using judgement and initiative.
• Project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation.
• Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
• Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

To Apply

Please click the apply now button and submit your CV, Cover Letter and Responses to the Skills and Experience. You should systematically address the Skills and Experience listed within the position description in your application.

Applicants must have working rights in Australia and be able to be on site in Kensington on a regular basis. Visa sponsorship is not available for this appointment.