"Administrative Assistant to the VP and the Office of Institutional Advancement"

Location

Allentown, PA

Open Date

Jun 24, 2024

Description

POSITION SUMMARY 

The Administrative Assistant provides administrative support to a member of the College's leadership team, the Vice President of Institutional Advancement. The Assistant is responsible for performing a broad range of duties associated with the proper operation and smooth functioning of the Institutional Advancement office. Under the direction of the Vice President, the Assistant performs highly responsible and complex administrative and clerical work, exercising independent judgment on a broad range of needs of the office, managing calendar of activities, correspondence and letter preparation, database entry, processing of invoices and tracking and monitoring of departmental activities. The Assistant serves as the liaison between the department and other areas of the College, including Cabinet and the President's office, as well as external constituents.

DUTIES AND RESPONSIBILITIES  

1. Schedule visits with prospects, donors, alumnae, corporate partners, grant funders and community leaders and coordinate travel arrangements as needed.
2. Maintain and coordinate the Vice President's calendar including arranging for travel, vehicle and restaurant reservations.
3. Update donor records in the Jenzabar database including visit notes and follow-up tasks.
4. Assist with preparation of PowerPoint presentations.
5. Attend and take minutes at Advancement Committee meetings of the Board of Trustees.
6. Perform all necessary clerical functions for the Office of Institutional Advancement such as greeting and directing visitors, opening department mail, answering department telephone lines, typing, scanning, proofreading, filing, etc.
7. Manage expense reporting process for the team.
8. Coordinate office supply needs of the team.
9. Coordinate stewardship elements such as alumnae/donor birthday cards and other key correspondence.
10. Assist with donor stewardship and communication efforts.
11. Maintain confidentiality in all aspects of the job
12. Other duties as assigned by leadership

The pay rage for this position is $18-$20 per hour

Qualifications

Qualifications/Requirements 

Education and Training 

• Bachelor’s degree in an applicable discipline 
• Prior experience in an administrative support role 
• Familiarity with an academic environment preferred 
• Knowledge of basic expense and budgeting practices 
• Proficiency with applicable databases, systems and programs 

Knowledge/Skills/Abilities 

• Able to work independently and as part of a team 
• Strict commitment to confidentiality  
• Excellent oral and written communication skills 
• Exceptional customer service and interpersonal competences 
• Effective time management, prioritization, and organizational skills with demonstrated ability to triage and set priorities 
• Effective critical thinking and problem-solving abilities 
• Able to work cooperatively and collaboratively with all levels of the institution and outside constituents. 

Physical Requirements and Working Conditions 

• Able to sit up to 90% of the working day and have sufficient dexterity to operate personal computer, printer, and other office equipment. 
• Able to independently travel to various locations, both on and off campus, on behalf of the College

Application Instructions

About Cedar Crest College: 

Cedar Crest College, founded in 1867, is an independent liberal-arts college for women that emphasizes cross-disciplinary cooperation and excellence in teaching and research. We have been leading the way for over 150 years for women in higher education with a continued commitment to providing access to education for underrepresented populations. Cedar Crest enrolls over 1600 students annually through our traditional undergraduate programs for women and our co-education programs in the School of Adult and Graduate Education. We offer an exceptional benefit package and work-life balance. Our commitment to health and wellness on campus is evidenced by our updated fitness center, our aquatic center focused on healthy lifestyles, and our smoke and tobacco-free campus. The College’s beautiful 84-acre campus, a registered national arboretum, is located in the Lehigh Valley in eastern Pennsylvania, conveniently located between Philadelphia and New York City. 

Cedar Crest College is an equal-opportunity employer committed to diversity and inclusion within its community. The College encourages applications from individuals belonging to marginalized groups in higher education, in support of our diverse student community. 

The large majority of Cedar Crest’s students—nearly ninety percent—are women. More than one third are students of color and nearly forty percent are first-generation college 

students; they are religiously diverse and diverse in terms of gender and sexuality. Our population also includes students from many different countries, in addition to the U.S. 

We seek to recruit faculty who are prepared to teach our students, to engage their curiosity, and to inspire their persistence. 

Cedar Crest Diversity Statement: 

Founded under the mission to expand women’s access to higher-education, Cedar Crest College values difference in a diverse, inclusive, and equitable learning environment. The College is committed to educational excellence, leadership, and civic engagement in a pluralistic society. We thus embrace an inclusive community that brings together students, faculty, and staff of different racial and multi-racial, ethnic and multi-ethnic, gender and sexually diverse, religious and nonreligious, economic, and national identities and ages. Our educational mission includes students who have been historically underrepresented in higher education, such as students of color, first-generation college students, international students, students of varying ability or disability, and other identities. 

Application Instructions: 

Submit a letter of interest (cover letter), CV, a statement of teaching philosophy, three letters of reference, and a diversity statement that describes planned contributions to diversity, equity, and inclusion.