Academic Affairs Event Coordinator

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation's 'Great Colleges to Work For'. Great Colleges to Work For is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We're Looking For

The Academic Events Coordinator plans, designs, and executes a broad portfolio of faculty-focused events, managing all logistical details from venue selection and catering to audiovisual setup and university policy compliance.

A bachelor's degree and three years of relevant experience are required. Five years of relevant experience is preferred.

A combination of education or experience will be considered in lieu of one another.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do

• Plans, designs, and executes faculty-focused events, managing all logistical components including venue selection, decor, catering, coordination with facilities, audiovisual setup, and ensuring compliance with university policies and procedures
• Maintains event calendars in collaboration with academic leadership
• Coordinates with internal departments and external vendors
• Assists with agenda development
• Manages invitee lists and RSVP tracking to ensure effective communication and attendance
• Develops and manages event budgets, including cost estimation, tracking expenditures, processing payments, and ensuring alignment with university financial guidelines
• Provides administrative support for Vice Provost of Administration and Operations, Faculty Senate and Chair Leadership Initiative, including meeting coordination, documentation, and communication
• Oversees personalized and hospitality-related initiatives such as assembling gift bags, coordinating the Provost's Christmas cards and birthday lunches, and managing the card ministry
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.